Fiscal Note
The proposed resolution authorizes a competitively selected service contract for program management related to Bus Rapid Transit. The total cost of the 3.5 year contract is not to exceed $830,675. Funding for the contract is available within the 2020 and 2021 capital budget appropriations for the Bus Rapid Transit project within the Department of Transportation.
Title
A RESOLUTION authorizing the Mayor and City Clerk to enter into a multiyear, competitively selected service contract with CareyBRT for Program Management Services for the East-West Bus Rapid Transit (E-W BRT).
Body
PREAMBLE
The proposed resolution authorizes a 3.5 year agreement with CareyBRT to serve as the Program Manager for the East-West Bus Rapid Transit (E-W BRT), which is currently in project development. The project would consist of roughly 16 miles of BRT infrastructure and three distinct service patterns, which would overlap in the city core to provide service every 5 minutes in peak times. The project budget is $160 million and is anticipated for a Small Start Grant award in mid-2022, with construction in 2023 and 2024.
WHEREAS, the scope of services for the consultant will include Management, oversight and review of deliverables of consultant teams as it pertains to Design, Environmental and Construction Management/Inspection, collaborate with City divisions, assist in procurements to select vendors for contracts, Monitor and Facilitate Right of Way process and progress in coordination with City Real Estate Department. Services will also include lead coordination and negotiation efforts on third party agreements, develop project management plans and other FTA required documentation provide oversight of project controls, develop and implement operations startup and training plan and present project information to stakeholders alone or in coordination with City staff; and;
WHEREAS, an evaluation of the four proposals obtained through the federal request for qualifications procurement process as outlined by the Brooks Act and subsequent interviews found that Graham Carey d.b.a. CareyBRT was the most qualified for this project and;
WHEREAS, to complete the consulting work, a multiyear contract is required, and CareyBRT proposed a contract price not to exceed $830,675 and for a term of 3-1/2 years;
WHEREAS, the CIP and Transportation Capital Budget during the term of this contract will include the
funding for these services and;
WHEREAS, under MGO 4.26(3)(3), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW, THEREFORE, BE IT RESOLVED: that the Mayor and the City Clerk are hereby authorized to execute an agreement between the City of Madison and CareyBRT for Program Management Services for the East-West Bus Rapid Transit (E-W BRT).