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File #: 59242    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/24/2020 In control: COMMON COUNCIL
On agenda: 2/4/2020 Final action: 5/5/2020
Enactment date: 5/12/2020 Enactment #: RES-20-00364
Title: Accepting the Final Report of the President's Work Group to Develop City-wide Surveillance Equipment and Data Management Policies.
Sponsors: Rebecca Kemble, Paul E. Skidmore, Sheri Carter, Samba Baldeh
Attachments: 1. 49217.pdf, 2. 1/16/20 Final Report of President's Work Group to Develop City-Wide Surveillance.pdf

Fiscal Note

The proposed resolution accepts recommendations from the President’s Work Group to Development Citywide Surveillance Equipment and Data Management Practices. The report includes five recommendations outlined on page two of the report. In general, these recommendations call for Common Council approval to purchase new surveillance equipment. The recommendations also call for an Annual Surveillance Technology Report from City agencies detailing how surveillance technology is being used, shared, and protected, along with any complaints received and how those complaints were mitigated.

 

Currently, installation and maintenance of the City’s camera system is managed by IT and Traffic Engineering. Three positions within IT spend a portion of their time (approximately 5-10% per position) managing the IT infrastructure for the current camera program. There are no positions in the City fully allocated to managing the camera network. The 2020 Operating Budget includes $25,000 in IT’s purchased service budget for maintenance costs associated with the existing system. The 2020 Capital Improvement Plan anticipates $150,000 in 2021 to replace the IT infrastructure for the existing camera system (program-Enterprise Business Solutions). Following the upgrade, it is anticipated the annual maintenance cost will increase.

 

Traffic Engineering spends approximately $55,000-$60,000 annually on the installation and maintenance of the actual cameras.

 

Based on the recommendations contained in the report, impacted City agencies may require additional staff for implementation. Any new positions may be considered as part of future budget deliberations.

Title

Accepting the Final Report of the President's Work Group to Develop City-wide Surveillance Equipment and Data Management Policies.

Body

WHEREAS, the City of Madison created the President's Work Group to Develop City-wide Surveillance Equipment and Data Management Policies through Resolution, Legislative File No. 49217, adopted by the Common Council on December 5, 2017, to develop a policy governing the purchase and use of all surveillance equipment employed by all City agencies; and,

 

WHEREAS, the Work Group worked closely with City departments, in particular Information Technology, Madison Police Department and the City Attorney's office,​ to develop a proposed ordinance governing the citywide purchase and use of surveillance technology that will be introduced separately; and,

 

WHEREAS, the Work Group consisted of the following members:

 

Ald. Rebecca Kemble (Chair)

Ald. Paul Skidmore, District 9

Ald. Sheri Carter, District 14

Ald. Samba Baldeh, District 17

Ledell Zellers (former alder, District 2); and,

 

WHEREAS, the Work Group held twenty-two (22) meetings between February, 2018 and January, 2020,

 

NOW, THEREFORE BE IT RESOLVED, that the Common Council thanks the Work Group members and city staff for their work; and,

 

BE IT FINALLY RESOLVED, that the Common Council accepts the final report of the President's Work Group to Develop City-wide Surveillance Equipment and Data Management Policies.