City of Madison, Wisconsin | Legislative Information Center
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File #: 53039    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/29/2018 In control: Department of Information Technology
On agenda: 9/4/2018 Final action: 9/4/2018
Enactment date: 9/7/2018 Enactment #: RES-18-00633
Title: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively-selected Enrollment Agreement with Microsoft Corporation, and a multi-year, competitively selected master services agreement with CDW Government, LLC, a software reseller.
Sponsors: Samba Baldeh, Sheri Carter
Date Ver.Action ByActionResultAction DetailsMeeting DetailsWatch
9/4/20181 COMMON COUNCIL Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25Pass Action details Meeting details Not available
8/29/20181 Department of Information Technology RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - MISC. ITEMS  Action details Meeting details Not available
Fiscal Note
[Enter Fiscal Note Here]
Title
Authorizing the Mayor and City Clerk to enter into a 3-year, competitively-selected Enrollment Agreement with Microsoft Corporation, and a multi-year, competitively selected master services agreement with CDW Government, LLC, a software reseller.
Body
WHEREAS, the City has used Microsoft for Windows licenses and desktop, server and business tools for many years and traditionally purchases licenses and support through software resellers that have been selected by the State of Wisconsin through a competitive selection process administered by the State; and,

WHEREAS, under MGO 4.26, the City’s competitive purchasing requirements are satisfied by making purchases from a vendor that has been selected by the State; and,

WHEREAS, CDW Government, LLC (CDW-G) is one such vendor selected by the State as a reseller of Microsoft products and services and the state’s contract includes a process for local government to participate in the state’s contract; and,

WHEREAS, City Information Technology plans to perform a necessary upgrade to Windows 10 for all departments; and,

WHEREAS, the Finance Department also requires software called Power BI. PowerBI will be used as a tool for the City’s data visualization efforts as part of performance excellence. Dashboards built using this tool will be used to monitor citywide data indicators and well as service level performance measurers; and,

WHEREAS, to participate in the State program the City must sign an Affiliate Enrollment Agreement directly with Microsoft Corporation; and,

WHEREAS, the purchase is made through CDW-G as a reseller because Microsoft does not contract directly with customers under this state program; and,

WHEREAS, the IT department has received a quote from CDW-G for the necessary Microsoft products and related services at a price of $156,474.00 per year for 3 years; and,

WHEREAS, City IT also desires to enter into a master services agreement with CDW-G f...

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