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File #: 50131    Version: 1 Name: To authorize the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison, for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions.
Type: Resolution Status: Passed
File created: 1/10/2018 In control: FINANCE COMMITTEE
On agenda: 2/6/2018 Final action: 2/6/2018
Enactment date: 2/12/2018 Enactment #: RES-18-00130
Title: To authorize the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison, for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions.
Sponsors: Samba Baldeh
Fiscal Note
The proposed resolution authorizes the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions. In 2017, $53,000 was spent on the existing beverage contract. The 2018 Parks Division and Golf operating budgets include funding for this agreement (Munis account 53450).
Future years’ costs will depend upon beverage sales volume. All costs are recouped from beverage sales revenue.

Title
To authorize the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison, for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions.


Body
WHEREAS, the City of Madison Parks Division has provided soft drinks and vending services through a purchase of service contract for the Madison Golf Courses, Warner Park Community Recreation Center, the Goodman Pool and for ice skating and ski operations; and

WHEREAS, the current contract expired on December 31, 2017; and

WHEREAS, the Purchasing Division and the Parks Division through a competitive process solicited proposals for RFP #8651-0-2017-BP Beverage Vending Services for the Parks Division and received two proposals for a three-year term with three mutually agreeable one-year extensions; and

WHEREAS, WP Beverages, DBA Pepsi Cola of Madison, was the successful bidder and the only proposal accepted by the Purchasing Division for meeting the terms of the RFP; and

WHEREAS, the sales of soft drinks and beverages will generate revenue that will exceed the costs incurred under the proposal, and

WHEREAS, under MGO 4.26(3) service contracts of more than three years in duration require approval of the Common Council.

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are hereby authorized to execute document(s) as necessary in a form approved by the...

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