Fiscal Note
The proposed resolution authorizes the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions. In 2017, $53,000 was spent on the existing beverage contract. The 2018 Parks Division and Golf operating budgets include funding for this agreement (Munis account 53450).
Future years’ costs will depend upon beverage sales volume. All costs are recouped from beverage sales revenue.
Title
To authorize the City to enter into an agreement with WP Beverages, DBA Pepsi Cola of Madison, for a full service beverage and soft drink vending contract on a three (3) year term with three (3) mutually agreeable one (1) year extensions.
Body
WHEREAS, the City of Madison Parks Division has provided soft drinks and vending services through a purchase of service contract for the Madison Golf Courses, Warner Park Community Recreation Center, the Goodman Pool and for ice skating and ski operations; and
WHEREAS, the current contract expired on December 31, 2017; and
WHEREAS, the Purchasing Division and the Parks Division through a competitive process solicited proposals for RFP #8651-0-2017-BP Beverage Vending Services for the Parks Division and received two proposals for a three-year term with three mutually agreeable one-year extensions; and
WHEREAS, WP Beverages, DBA Pepsi Cola of Madison, was the successful bidder and the only proposal accepted by the Purchasing Division for meeting the terms of the RFP; and
WHEREAS, the sales of soft drinks and beverages will generate revenue that will exceed the costs incurred under the proposal, and
WHEREAS, under MGO 4.26(3) service contracts of more than three years in duration require approval of the Common Council.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with WP Beverages, DBA Pepsi Cola of Madison, for the purposes described above, for a three (3) year term with three (3) mutually agreeable one (1) year extensions.