City of Madison - File #: 61070

• File #: 61070
• Version: 2
• Type: Resolution
• Status: Passed
• File created: 6/22/2020
• In control: Clerk's Office
• On agenda: 7/21/2020
• Final action: 7/21/2020
• Enactment date: 7/27/2020
• Enactment #: RES-20-00522
• Title: SUBSTITUTE - Authorizing the City Clerk to apply for and accept a Coronavirus Aid, Relief and Economic Security (CARES) subgrant from the Wisconsin Elections Commission, and amending the 2020 Adopted Operating Budget to increase the City Clerk's Supplies budget by $198,200.
• Sponsors: Satya V. Rhodes-Conway, Sheri Carter, Lindsay Lemmer, Michael J. Tierney, Keith Furman, Syed Abbas, Grant Foster, Rebecca Kemble, Michael E. Verveer, Arvina Martin, Donna V. Moreland, Patrick W. Heck, Shiva Bidar, Max Prestigiacomo, Marsha A. Rummel

Date	Ver.	Action By	Action	Result
7/21/2020	2	COMMON COUNCIL	Adopt - 15 Votes Required	Pass
7/20/2020	2	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT (15 VOTES REQUIRED) - REPORT OF OFFICER	Pass
7/14/2020	1	COMMON COUNCIL	Refer	Pass
6/23/2020	1	Clerk's Office	Referred for Introduction

Fiscal Note
The proposed resolution authorizes the City Clerk to apply for and accept a Coronavirus Aid, Relief, and Economic Security (CARES) subgrant from the Wisconsin Elections Commission. Under a formula established by the WI Elections Commission, grant amounts are determined by providing a $200 base plus $1.10 for each registered voter. Based on this formula, Madison will receive $198,200. Eligible costs under the grant program include: additional ballot supplies, printing, postage, personal protective equipment, and polling location cleaning.

The Clerk’s Office is planning to utilize the increased funding for postage costs driven by increased levels of absentee voting. The 2020 Adopted Budget included $60,000 for postage costs, as of June 30, 2020, the Clerk's Office spent nearly $145,000 on postage, largely driven by April absentee ballot mailing costs.

Title
SUBSTITUTE - Authorizing the City Clerk to apply for and accept a Coronavirus Aid, Relief and Economic Security (CARES) subgrant from the Wisconsin Elections Commission, and amending the 2020 Adopted Operating Budget to increase the City Clerk's Supplies budget by $198,200.
Body
The Wisconsin Elections Commission has created the Coronavirus Aid, Relief and Economic Security (CARES) program to help defray administrative expenses incurred by municipalities
due to the Coronavirus pandemic.

WHEREAS, the City of Madison as a municipality has a proud history of fair and transparent elections with the focus on the voter, and

WHEREAS, the Madison City Clerk's Office is committed to the never-ending goal of all eligible voters being able to vote and having their votes counted, and

WHEREAS, the Coronavirus pandemic has had a marked effect on election administration including difficulty securing polling places, safety for Election Officials working the polls and an extraordinary increase in the number of absentee ballot requests, and

WHEREAS, the City Clerk's Office completed a racial equity analysis...