Fiscal Note
The proposed resolution authorizes the City Clerk's Office to prepay $1,040,720 to DMT Solutions Global Corporation (Bluecrest) for the purchase of an end-to-end absentee ballot mailing system with earliest possible delivery in August 2024. Funding is available in Munis #1310020-53125, through a grant from the Center for Tech and Civic Life (adopted via Legistar #75287). Annual anticipated costs are approximately $105,221 per year comprised of Ballot Management Software ($16,721), Baum Folder ($3,500), ReliaVote Inserter ($50,000), Elevate Sorter equipment support ($16,500), and Elevate Sorter software annual maintenance ($18,500). The absentee ballot mailing system is anticipated to save $3,000 per day in hourly wages. For spring elections, absentee ballots are required to be mailed 21 days prior to the election. For federal elections, absentee ballots are required to be mailed 47 days prior to an election. In federal election years (4 elections), cost savings are anticipated to be $302,779 (136 days of absentee ballot mailing) and in non-federal election years (2 elections) cost savings are anticipated to be $20,779 (42 days of absentee ballot mailing). Over a six-year period, anticipated cost savings are projected to be $970,674. No additional appropriation is required.
Title
Authorizing the payment of goods from DMT Solutions Global Corporation dba Bluecrest on a cooperative contract of an automated absentee ballot mailing system for the City Clerk’s Office prior to the delivery of all goods.
Body
WHEREAS, the goal of the City Clerk’s Office is that every eligible voter should be able to cast a ballot and have that ballot counted; and
WHEREAS, the City Clerk’s Office continually seeks to improve the efficiency of their election administration and reduce errors that impact voters to cast a ballot and have that ballot counted; and
WHEREAS, the City Clerk’s Office, by authorization of the Common Council (Legistar# 75287), accepted grants in the t...
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