City of Madison - File #: 72896

• File #: 72896
• Version: 1
• Name: Affirming the City of Madison Post-Retirement Sick Leave Conversion Medical Reimbursement Plans and Trusts and a 401(a) Plan and Trust, authorizing execution of other documents
• Type: Resolution
• Status: Passed
• File created: 7/27/2022
• In control: Human Resources Department
• On agenda: 9/6/2022
• Final action: 9/6/2022
• Enactment date: 9/7/2022
• Enactment #: RES-22-00623
• Title: Affirming the City of Madison Post-Retirement Sick Leave Conversion Medical Reimbursement Plans and Trusts and a 401(a) Plan and Trust, authorizing execution of other documents
• Sponsors: Satya V. Rhodes-Conway

Date	Ver.	Action By	Action	Result
9/6/2022	1	COMMON COUNCIL	Adopt	Pass
8/29/2022	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
8/2/2022	1	COMMON COUNCIL	Refer	Pass
7/27/2022	1	Human Resources Department	Referred for Introduction

Fiscal Note
The proposed resolution restates the City of Madison post-retirement sick leave conversion plan as required by the IRS. The City has maintained this plan since 2006. Budget for the plan is including annually within the operating budget under Direct Appropriations. No additional appropriation is required with this resolution.
Title
Affirming the City of Madison Post-Retirement Sick Leave Conversion Medical Reimbursement Plans and Trusts and a 401(a) Plan and Trust, authorizing execution of other documents

Body
The City of Madison (“Employer”), hereby consent to the following:

WHEREAS, the Employer has maintained the City of Madison 401(a) Special Pay Plan (“Plan”) since 10-1-2006 for the benefit of eligible employees;

WHEREAS, the Employer is restating the above-referenced Plan to comply with the requirements of the 2017 IRS Cumulative List (IRS Notice 2017-37), the American Taxpayer Relief Act of 2012, the Tax Cuts and Jobs Act of 2017 and other applicable guidance (collectively referred to herein as the Cycle 3 restatement); and

WHEREAS, the Employer wishes to affirm the appointment of Pelion Benefits, Inc. Christine L Chnupa 888.532.7526 www.pelionbenefitsinc.com as Trustee(s) of the Plan.

NOW, THEREFORE, BE IT RESOLVED that the Employer hereby adopts the City of Madison 401(a) Special Pay Plan as the complete Cycle 3 restatement of the prior Plan, to be effective on 1-1-2022;

RESOLVED FURTHER that the undersigned members of the Common Council authorize the execution of the restated Plan document and authorize the performance of any other actions necessary to implement the adoption of the Cycle 3 Plan restatement. The City of Madison authorizes the City of Madison Human Resources Director (or other authorized person) to execute the restated Plan document and perform the necessary actions to adopt the restated Plan. The Employer will maintain a copy of the restated Plan, as approved by the members of the ...