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File #: 65674    Version: Name: SUBSTITUTE: Amending the 2021 Adopted Capital Budget and approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for South Point Road Truck Scale and Fuel Point.
Type: Resolution Status: Passed
File created: 5/25/2021 In control: BOARD OF PUBLIC WORKS
On agenda: 7/20/2021 Final action: 8/31/2021
Enactment date: 9/7/2021 Enactment #: RES-21-00598
Title: SUBSTITUTE: Amending the 2021 Adopted Capital Budget and approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for South Point Road Truck Scale and Fuel Point. (9th AD)
Sponsors: Satya V. Rhodes-Conway, Gary Halverson, Grant Foster, Nikki Conklin
Attachments: 1. 8606 P+S.pdf

Fiscal Note

The proposed resolution authorizes an amendment to the Streets Capital Budget to support costs associated with the expanded scope of the South Point Road Truck Scale and Fuel Point project. The revised project cost estimate is $2,715,000 $3,415,000. The resolution would authorize $2,265,000 $2,965,000 in transfers from the following MUNIS projects to the Streets Fueling Station at South Point project (MUNIS 12444):

 

Engineering - Resurfacing (13142-402-170): $679,000

Engineering - Reconstruction Streets (13140-402-170): $53,900 $753,900

Fleet Service Building Relocation - (10305-41-140): $400,000

Energy Improvements 21 - Non Cap (13134-401-200): $16,200

Streets Far West Facility (master plan project) (11038-44-140): $99,900

Sycamore Park Parking Lot Replacement (11021-44-130): $175,000

Streets Yard Improvements (12437-44-200): $100,000

Horizon List (13138-401-200): $450,000

General Building Improvement (13131-401-200): $253,000

Streets ‐ Bowman Field (11052-44-130): $30,000

Streets East Office Remodel (11314-401-140): $8,000

 

The proposed resolution also approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the South Point Road Truck Scale and Fuel Point project. No additional appropriation is required.

Title

SUBSTITUTE: Amending the 2021 Adopted Capital Budget and approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for South Point Road Truck Scale and Fuel Point. (9th AD)

Body

PREAMBLE

After careful review, and internal design by city staff, it has been determined that the original capital project - Fueling Station at South Point (12444) for 2020 did not include all infrastructure and fees necessary to complete this project.  The original project scope was sufficient for the installation of fuel dispensing equipment only.  The revised plan includes all of the following: the addition of a gas hut to support the infrastructure needed for the electrical and data requirements for fuel dispensing as well as truck scale monitoring; the installation of a previously purchased truck scale so we are more accurately able to determine salt used on our roads and paths; excavation and paving to support the circulation of vehicle traffic using the scale and the fuel point; the addition of a second site entrance off of Yard Drive; security fencing and gates to extend the existing perimeter to include the scale, fuel point and Yard Dr. entrance; connection charges for the Madison Metropolitan Sewerage District (MMSD); impact fees for the Lower Badger Mill Creek (LBMC) Watershed; and staff time for the design and construction management of the overall Public Works contract.

 

NOW, THEREFORE, BE IT RESOLVED that the 2021 Capital Budget is hereby amended to increase the budget authority in the Feuling Station at South Point capital project (12444) by $2,265,000 $2,965,000 through transfer of existing budget authority from projects in the Major Streets, Facilities Management, Fleet Services and Streets Division Capital Budgets.

 

BE IT FURTHER RESOLVED,

 

1)                     That the plans and specifications for South Point Road Truck Scale and Fuel Point, be and are hereby approved.

 

2)                     That the Board of Public Works be and is hereby authorized to advertise and receive bids for said project.

 

3)                     That the City Engineer and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for remediation, testing, inspection and consulting services as necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.

 

4)                     That the Mayor and City Clerk are hereby authorized to sign and grant easements or right-of-way release or procurement documents, maintenance agreements or encroachment agreements, as necessary and grant or accept dedication of lands and/or easements from/to the Developer/Owner for public improvements located outside of existing public fee title or easement right-of-ways.

 

Table of Budget Amendment Sources

Amount

Funding Source

MUNIS #

679,000.00

Engineering - Resurfacing

13142-402-170

753,900.00

Engineering - Reconstruction Streets

13140-402-170

400,000.00

Fleet Service Building Relocation

10305-41-140

16,200.00

Energy Improvements 21 - Non Cap

13134-401-200

99,900.00

Streets Far West Facility (Master Plan Project)

11038-44-140

175,000.00

Sycamore Park Parking Lot Replacement

11021-44-130

100,000.00

Streets Yard Improvements

12437-44-200

450,000.00

Horizon List

13138-401-200

253,000.00

General Building Improvements

13131-401-200

30,000.00

Streets Account - Bowman field

11052-44-130

8,000.00

Streets East Office Remodel

11314-401-140

2,965,000.00

Grand Total