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File #: 62662    Version: 1 Name: Authorizing a noncompetitive contract with Parthenon Globalsystems LLC to implement an upgrade from the current on-premise solution to a Software-as-a-Service Solution for the Community Development Division's Provider Gateway Contract Management System, a
Type: Resolution Status: Passed
File created: 10/14/2020 In control: Community Development Division
On agenda: 11/17/2020 Final action: 11/17/2020
Enactment date: 11/24/2020 Enactment #: RES-20-00774
Title: Authorizing a noncompetitive contract with Parthenon Globalsystems LLC to implement an upgrade from the current on-premise solution to a Software-as-a-Service Solution for the Community Development Division's Provider Gateway Contract Management System, and for annual subscription services for the useful life of the system.
Sponsors: Samba Baldeh, Shiva Bidar
Attachments: 1. Parthenon Globalsystems LLC - Non-Competitive Selection Request - CC Approval Required October 2020.pdf, 2. Proposal Madison ProviderGateway ContractURL platform.pdf
Fiscal Note
The cost of the proposed system upgrade to a software-as-a-service solution is $65,000 for the first year and 5% escalations per year thereafter for a total of 5 years. Funding for the proposed contract is included in Information Technology’s 2021 Executive Operating Budget. No additional City appropriation is required.
Title
Authorizing a noncompetitive contract with Parthenon Globalsystems LLC to implement an upgrade from the current on-premise solution to a Software-as-a-Service Solution for the Community Development Division's Provider Gateway Contract Management System, and for annual subscription services for the useful life of the system.
Body
BACKGROUND
The Provider Gateway software was purchased in 2009 as part of the MUNIS system and enables the tracking of community service providers who apply for funding, and who are contracted to provide services through the Community Development Division ("CDD"). It allows the providers to invoice CDD, tracks CDD funding budgets, and generates reports. It is the main repository for annual contract information on more than 140 providers, 550 contracts and nearly 3,500 invoices. It also downloads data to be imported into the City's MUNIS system for paying contract expenses.
Parthenon Globalsystems LLC has held a contract for support and maintenance of the Provider Gateway system since May 3, 2010, first with Mid-America America Consulting Group, which underwent a name change to Parthenon Globalsystems LLC, for the ProviderGateway-CSM, Version 4.0. The original agreements included both the base license for Provider Gateway software and modifications, and all interface(s) between the software and the Tyler MUNIS system and ongoing monitoring, updates and support. CDD staff and contracted providers rely on this system for communication and information.
ACTION
WHEREAS, Parthenon Globalsystems LLC is proposing an upgrade to the current system, which will be powered by their ContractURLâ„¢ cloud-based pl...

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