City of Madison, Wisconsin | Legislative Information Center
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File #: 60641    Version: 1 Name: UW Employee Pass Agreement 2020+
Type: Resolution Status: Passed
File created: 5/21/2020 In control: FINANCE COMMITTEE
On agenda: 7/14/2020 Final action: 7/14/2020
Enactment date: 7/20/2020 Enactment #: RES-20-00491
Title: Authorizing the Mayor and the City Clerk to enter into an agreement with the University of Wisconsin - Madison for the continuation of provision of access by its employees to Metro Transit fixed route and ADA paratransit services, with reimbursement to the transit utility for rides by UW and UW Hospital employees and members of affiliate groups as designated by UW Transportation Services for academic years 2020 - 2021, 2021 - 2022, and 2022 - 2023 with two one-year automatic renewals, if not terminated, for academic years 2023 - 2024 and 2024 - 2025.
Sponsors: Grant Foster
Attachments: 1. 6.24.20 UW Agreement.pdf, 2. UW EMPLOYEE PASS AGREEMENT 2020+ 3 year with options clean 5.28.20 clean for sig.pdf

Fiscal Note

This agreement provides for the reimbursement by the University of Wisconsin - Madison for all fixed route and ADA paratransit trips provided by Metro Transit to UW - Madison and University Hospital employees and members of affiliate groups as designated by UW Transportation Services during the contract term. Metro Transit shall be reimbursed based on the most recent four-year rolling average of actual ridership. The estimated amount in the 2020 budget is $2,275,000 based on the agreement rate of $1.35 per fixed route ride, which is the rate per fixed route ride for the first three years of the agreement. A year is defined, for the purposes of this agreement, as the academic year September 1 through August 31. During option years 4 and 5 of the agreement, the per fixed route ride rate will be $1.40 or the then current rate in Metro's Fare Tariff, whichever is lower. Paratransit rides will be billed by actual ridership at the per ride rate in effect at the time the ride is taken.

 

Metro Transit will credit UW - Madison with $40,000 for each of the first three years of the agreement in 12 equal amounts over each one-year period.

 

Based on the terms of the new agreement, estimated revenue from this contract will increase from $1.97m to $2.28m ($310k increased based on prior ridership trends). The new rate structure has been reflected in Metro’s 2021 cost to continue budget.

 

Title

Authorizing the Mayor and the City Clerk to enter into an agreement with the University of Wisconsin - Madison for the continuation of provision of access by its employees to Metro Transit fixed route and ADA paratransit services, with reimbursement to the transit utility for rides by UW and UW Hospital employees and members of affiliate groups as designated by UW Transportation Services for academic years 2020 - 2021, 2021 - 2022, and 2022 - 2023 with two one-year automatic renewals, if not terminated, for academic years 2023 - 2024 and 2024 - 2025.

Body

WHEREAS, the University of Wisconsin - Madison and Metro Transit have had a very successful and productive contracting arrangement for an unlimited ride pass program for UW employees for many years; and

 

WHEREAS, both parties wish to continue their agreement for another three-year period with two one-year automatic options to renew; and

 

WHEREAS, the parties have negotiated a contract which meets all of the Transportation Commission criteria set in advance for unlimited ride pass agreements; and

 

NOW THEREFORE BE IT RESOLVED that the Mayor and the City Clerk are authorized to enter into a three-year unlimited ride pass agreement with two one-year automatic options to renew, if not cancelled, with the University of Wisconsin - Madison with reimbursement by UW-Madison using the cost methodology set forth in the fiscal note for all trips taken by UW - Madison and University Hospital employees and members of affiliate groups as designated by UW Transportation Services during the term of the agreement.