Fiscal Note
The proposed resolution approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1. The Parks Division adopted capital budget includes $10,000,000 funded by GO Borrowing ($5,000,000) and Private Contributions/Donations ($5,000,000) for the Olbrich Botanical Complex (Munis project 17193). On May 15, 2018, the Council approved a resolution (RES-18-00398, Legistar 51436) amending the Parks Division 2018 Capital Budget by increasing expenditure authority by $2,000,000 funded by GO Borrowing ($1,000,000) and Private Contributions/Donations ($1,000,000) for this project. All costs for this project are equally shared 50/50 by joint agreement between the City of Madison and Olbrich Botanical Society. The total estimated cost of the project is $10,565,000. Funding is available in the project.
|
Category |
Estimated Costs |
Notes |
|
Construction |
$10,150,000 |
Includes 8% contingency |
|
Professional Services |
$150,000 |
City staff time |
|
Development/Miscellaneous Costs |
$55,000 |
Move/Lease costs |
|
Furnishings/Fixtures Equipment |
$210,000 |
Workstations, signage, IT, A/V |
|
NOTE - Previously encumbered costs not included in estimated totals above. |
Title
Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1. (6th AD)
Body
The Capital Budget includes funding for the Olbrich Botanical Gardens - Expansion Project 1. The Project funds comprehensive construction (i.e. architecture, mechanical, electrical/lighting, plumbing, fire protection, IT + AV) at Olbrich Botanical Gardens. The project will construct a 9,200 square foot Learning Center with classrooms and education staff spaces and will replace the existing antiquated greenhouse with a new 11,000 square foot greenhouse. Due to the requirement of greenhouse demolition the tropical plant collection and production facilities will need to be temporarily relocated to suitable leased greenhouse space.
This resolution approves the plans and specifications for the project, authorizes the Board of Public Works to advertise for and receive bids for the project, authorizes execution of any lease or easement documents necessary to accomplish the project and authorizes the acquisition of materials and services required to successfully complete the project.
BE IT RESOLVED:
1. That the plans and specifications for the Olbrich Botanical Gardens Expansion Project are hereby approved.
2. That the Board of Public Works is hereby authorized to advertise for and receive bids for the Project.
3. That the City Engineer and Finance Director are hereby authorized to obtain all Furnishings, Fixtures, Equipment and Materials necessary for the Project in accordance with City Purchasing Policy.
4. That the Mayor and City Clerk are hereby authorized to execute easement and lease documents necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
5. That the City Engineer and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for remediation, testing, inspection and consulting services as necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
6. That the City Parks Superintendent and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for leasing suitable greenhouse space and moving the existing plant collection along with other related expenses as may be needed for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.