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File #: 51535    Version: 1 Name: Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1.
Type: Resolution Status: Passed
File created: 5/4/2018 In control: BOARD OF PUBLIC WORKS
On agenda: 6/5/2018 Final action: 6/5/2018
Enactment date: 6/11/2018 Enactment #: RES-18-00424
Title: Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1. (6th AD)
Sponsors: BOARD OF PUBLIC WORKS, Marsha A. Rummel
Attachments: 1. OBG_90 Percent BPW P+S.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsWatch
6/5/20181 COMMON COUNCIL Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25Pass Action details Meeting details Not available
5/16/20181 BOARD OF PUBLIC WORKS RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICERPass Action details Meeting details Not available
5/4/20181 Engineering Division Refer  Action details Meeting details Not available

Fiscal Note

The proposed resolution approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1. The Parks Division adopted capital budget includes $10,000,000 funded by GO Borrowing ($5,000,000) and Private Contributions/Donations ($5,000,000) for the Olbrich Botanical Complex (Munis project 17193). On May 15, 2018, the Council approved a resolution (RES-18-00398, Legistar 51436) amending the Parks Division 2018 Capital Budget by increasing expenditure authority by $2,000,000 funded by GO Borrowing ($1,000,000) and Private Contributions/Donations ($1,000,000) for this project. All costs for this project are equally shared 50/50 by joint agreement between the City of Madison and Olbrich Botanical Society. The total estimated cost of the project is $10,565,000. Funding is available in the project.

Category

Estimated Costs

Notes

Construction

$10,150,000

Includes 8% contingency

Professional Services

$150,000

City staff time

Development/Miscellaneous Costs

$55,000

Move/Lease costs

Furnishings/Fixtures Equipment

$210,000

Workstations, signage, IT, A/V

NOTE - Previously encumbered costs not included in estimated totals above.

 

 

Title

Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Olbrich Botanical Gardens - Expansion Project 1. (6th AD)

Body

The Capital Budget includes funding for the Olbrich Botanical Gardens - Expansion Project 1.  The Project funds comprehensive construction (i.e. architecture, mechanical, electrical/lighting, plumbing, fire protection, IT + AV) at Olbrich Botanical Gardens.  The project will construct a 9,200 square foot Learning Center with classrooms and education staff spaces and will replace the existing antiquated greenhouse with a new 11,000 square foot greenhouse.  Due to the requirement of greenhouse demolition the tropical plant collection and production facilities will need to be temporarily relocated to suitable leased greenhouse space.

 

This resolution approves the plans and specifications for the project, authorizes the Board of Public Works to advertise for and receive bids for the project, authorizes execution of any lease or easement documents necessary to accomplish the project and authorizes the acquisition of materials and services required to successfully complete the project. 

 

BE IT RESOLVED:

1.         That the plans and specifications for the Olbrich Botanical Gardens Expansion Project are hereby approved.

2.         That the Board of Public Works is hereby authorized to advertise for and receive bids for the Project.

3.         That the City Engineer and Finance Director are hereby authorized to obtain all Furnishings, Fixtures, Equipment and Materials necessary for the Project in accordance with City Purchasing Policy.

4.         That the Mayor and City Clerk are hereby authorized to execute easement and lease documents necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager. 

5.         That the City Engineer and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for remediation, testing, inspection and consulting services as necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.

6.         That the City Parks Superintendent and Finance Director are hereby authorized to obtain and the Mayor and City Clerk are hereby authorized to execute any documents required for leasing suitable greenhouse space and moving the existing plant collection along with other related expenses as may be needed for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.