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File #: 51400    Version: Name: SUBSITUTE Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for engineering design services for the Sy
Type: Resolution Status: Passed
File created: 4/25/2018 In control: BOARD OF PUBLIC WORKS
On agenda: 6/5/2018 Final action: 6/5/2018
Enactment date: 6/11/2018 Enactment #: RES-18-00418
Title: SUBSITUTE Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for engineering design services for the Sycamore Ave Public Works Maintenance Facility-Office Remodel Project. (17th AD)
Sponsors: Samba Baldeh
Attachments: 1. 51400 - Version 1.pdf
Fiscal Note
The proposed resolution authorizes an amendment to an existing contract for design services for the remodel project at the Streets Sycamore Avenue Maintenance Facility offices. Authorized funding for this project was originally included in the adopted 2016 capital budget within the Engineering Facility Improvements capital program. The contract amendment proposed in this resolution adds $40,000 to the project, which will be absorbed within the $1.25 million of GO Borrowing that was originally appropriated and reauthorized for this project in the adopted 2018 capital budget.

Funds are available in the 2018 Capital Budget under project 11314 Streets East Office Remodel.

MUNIS:
Account # 11314-401-140; $40,000


Title
SUBSITUTE Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for engineering design services for the Sycamore Ave Public Works Maintenance Facility-Office Remodel Project. (17th AD)
Body
WHEREAS the 2018 Capital Budget includes $1,255,246 for Streets East Office Remodel; and

WHEREAS Hein Engineering Group (Engineer) ( and Destree Architects (Achitect) were hired to complete the engineering and architectural engineering design work for the Office Remodel Project, and are familiar with the project design requirements; and

WHEREAS the office remodel design was awarded in July 2016 for engineering services ($23,900), and November 2017 for architectural services ($13,200), after competitive Request for Bids (RFB) processes;, with three (3) quotes received and quotes were less than $25,000 so a formal RFP was not required; and

WHEREAS after completing the Design Development phase the Office Remodel project identified additional items to be included in the scope of work (garage ventilation, fire alarm panel upgrade, solar hot water system, maintenance access stairs) required to complete ...

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