Fiscal Note
The proposed resolution authorizes the City to enter into a sole source agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018. The 2018 Adopted Parks Division Operating Budget includes $220,000 for the purchase of chemicals for the Forestry Section (MUNIS account 51220-53365). No additional appropriation is required.
Title
To authorize the City to enter into an agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018.
Body
SiteOne Landscape Supply Holding LLC (SiteOne hereafter) has supplied chemicals and supplies to the City of Madison’s Forestry Section (City, hereafter). The City needs the chemicals and supplies to treat Ash trees in a cost-effective manner as part of the EAB mitigation program. SiteOne has met these supply needs by providing delivery of chemicals and supplies for the Parks Division in 2016 and 2017. The cost of these chemicals and supplies in 2018 will be $220,000.
WHEREAS, the City EAB Task Force recommends using TREEage insecticide to treat ash trees as part of the Madison EAB Response Plan; and
WHEREAS, municipal pricing for TREEage insecticide and application/injection equipment is determined by the manufacturer (Arbor Jet); and
WHEREAS, SiteOne is the closest distributor of TREEage and the only distributor in Dane County; and
WHEREAS, due to training, product storage and service needs, Forestry would like to use SiteOne as the sole source for purchasing in 2018; and
WHEREAS, SiteOne has been deemed a sole source provider in the past by City Purchasing for the provision of chemicals and supplies; and
WHEREAS, City Purchasing will not approve a Purchase Order for a non-competitive purchase of goods that exceeds $25,000 without Common Council approval; and
WHEREAS, the Parks Division is now seeking such approval from the Council so that we may purchase the supplies necessary for the EAB treatment in a timely manner in 2018; and
WHEREAS, SiteOne has agreed to extend their eleven percent discount promotional deadline to February 15, 2018, instead of January 15, 2018, to provide the City with the opportunity to obtain the eleven percent discount.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk or the Designee of the Finance Director, as appropriate, are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with SiteOne Landscape Supply Holding LLC for the purchase of chemicals and supplies for EAB mitigation.