Madison, WI Header
Share to Facebook Share to Twitter Bookmark and Share
File #: 50089    Version: 1 Name: To authorize the City to enter into an agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018.
Type: Resolution Status: Passed
File created: 1/10/2018 In control: FINANCE COMMITTEE
On agenda: 2/6/2018 Final action: 2/6/2018
Enactment date: 2/12/2018 Enactment #: RES-18-00128
Title: To authorize the City to enter into an agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018.
Sponsors: Paul R. Soglin, Samba Baldeh

Fiscal Note

The proposed resolution authorizes the City to enter into a sole source agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018. The 2018 Adopted Parks Division Operating Budget includes  $220,000 for the purchase of chemicals for the Forestry Section (MUNIS account 51220-53365). No additional appropriation is required.

Title

To authorize the City to enter into an agreement with SiteOne Landscape Supply Holding LLC for chemicals and supplies to be used for EAB mitigation in 2018.

Body

SiteOne Landscape Supply Holding LLC (SiteOne hereafter) has supplied chemicals and supplies to the City of Madison’s Forestry Section (City, hereafter).  The City needs the chemicals and supplies to treat Ash trees in a cost-effective manner as part of the EAB mitigation program.  SiteOne has met these supply needs by providing delivery of chemicals and supplies for the Parks Division in 2016 and 2017.  The cost of these chemicals and supplies in 2018 will be $220,000.

 

WHEREAS, the City EAB Task Force recommends using TREEage insecticide to treat ash trees as part of the Madison EAB Response Plan; and

 

WHEREAS, municipal pricing for TREEage insecticide and application/injection equipment is determined by the manufacturer (Arbor Jet); and

 

WHEREAS, SiteOne is the closest distributor of TREEage and the only distributor in Dane County; and

 

WHEREAS, due to training, product storage and service needs, Forestry would like to use SiteOne as the sole source for purchasing in 2018; and 

 

WHEREAS, SiteOne has been deemed a sole source provider in the past by City Purchasing for the provision of chemicals and supplies; and

 

WHEREAS, City Purchasing will not approve a Purchase Order for a non-competitive purchase of goods that exceeds $25,000 without Common Council approval; and

 

WHEREAS, the Parks Division is now seeking such approval from the Council so that we may purchase the supplies necessary for the EAB treatment in a timely manner in 2018; and

 

WHEREAS, SiteOne has agreed to extend their eleven percent discount promotional deadline to February 15, 2018, instead of January 15, 2018, to provide the City with the opportunity to obtain the eleven percent discount.

 

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk or the Designee of the Finance Director, as appropriate, are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with SiteOne Landscape Supply Holding LLC for the purchase of chemicals and supplies for EAB mitigation.