Fiscal Note
In the Golf enterprise adopted 2017 operating budget $150,205 has been budgeted annually to contract for a golf cart fleet. Budgeted funding is sufficient for the planned agreement in this proposed resolution.
Title
SUBSTITUTE To authorize the City to enter into an agreement with Harris Golf Cars, Inc. for the lease of a golf cart fleet on a four (4) year term for the City of Madison Golf Courses.
Body
WHEREAS, the City of Madison Parks Division leases a golf cart fleet for use at its four municipal golf courses; and
WHEREAS, the current contract expired on December 1, 2016; and
WHEREAS, the Purchasing Division and the Parks Division through a competitive process solicited bids for RFB #8570-0-2016-BO, Golf Cart Fleet Lease for City of Madison Golf Courses, and received written bids for both a three-year term and a four-year term; and
WHEREAS, two bids were received and Harris Golf Cars had the lowest bids for both the three-year and four-year terms; and
WHEREAS, some vehicles were inadvertently omitted from the RFB that are important to the golf operation, and with the inclusion of these additional vehicles the total bid remains less than the total bid from the second bidder; and
WHEREAS, the four-year term secured the lowest pricing, with the total bid from Harris Golf Cars for four years with the additional vehicles is a total of $474,586.56 $498,399.48; and
WHEREAS, Harris Golf Cars has successfully provided golf cart fleet services to the City of Madison for the past three years; and
WHEREAS, under MGO 4.26(3) service contracts of more than three years in duration require approval of the Common Council.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with Harris Golf Cars, Inc. for the purposes and at the price described above, for a four (4) year term.