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File #: 40937    Version: Name: SUBSTITUTE Resolution Authorizing the Mayor and City Clerk to enter into a purchase of service (Architect) agreement with Engberg Anderson Architects for $64,000 to provide limited professional architectural and engineering design services for a building
Type: Resolution Status: Passed
File created: 11/20/2015 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 1/19/2016 Final action: 1/19/2016
Enactment date: 1/22/2016 Enactment #: RES-16-00048
Title: SUBSTITUTE Resolution Authorizing the Mayor and City Clerk to enter into a purchase of service (Architect) agreement with Engberg Anderson Architects for $64,000 to provide limited professional architectural and engineering design services for a building assessment including assessing the mechanical systems in the building, space programming, pre-conceptual designs and cost estimates for the Fairchild Building in order to study the possibility of locating a men’s homeless shelter and/or public restroom in the building.
Sponsors: Michael E. Verveer, Paul R. Soglin, Ledell Zellers, Samba Baldeh, Paul E. Skidmore, Marsha A. Rummel
Attachments: 1. 40409 - Version 1.pdf

Fiscal Note

Funds are available in the 2015 Capital Budget under project 11276-401-200


Estimated cost is $64,000

Title

SUBSTITUTE Resolution Authorizing the Mayor and City Clerk to enter into a purchase of service (Architect) agreement with Engberg Anderson Architects for $64,000 to provide limited professional architectural and engineering design services for a building assessment including assessing the mechanical systems in the building, space programming, pre-conceptual designs and cost estimates for the Fairchild Building in order to study the possibility of locating a men’s homeless shelter and/or public restroom in the building.

Body

The Common Council adopted resolution RES-15-00574, Authorizing the Facilities and Sustainability Manager to prepare and release a competitive Request for Proposals (RFP) for design and engineering services related to the potential retrofit of City-owned property located at 120 South Fairchild Street.

 

This resolution authorizies the Mayor and City Clerk to enter into a purchase of service (Architect) agreement with Engberg Anderson Architects for $64,000 to provide limited professional architectural and engineering design services for a building assessment including assessing the mechanical systems in the building, space programming, pre-conceptual designs and cost estimates for the Fairchild Building in order to study the possibility of locating a homeless shelter and/or public restroom in the building.

 

The parties, the City of Madison ("City") and Engberg Anderson Architects ("Architect" or "Contractor") have been selected through the "Request for Qualifications" process and "Final Interview" process, and is the final selected candidate in accordance with MGO Section 4.26 of Madison General Ordinances and in accordance with APM No. 3-3 of Administrative Procedure Memorandum and will enter into a contract for the purchase of professional architectural pre-design (building assessment, programming) services for the Fairchild Building; During the pre-design phase, the physical and structural integrity of the building will be assessed, including the mechanical systems, planning goals and functional needs will be identified, and a building space program will be developed. The intended outcome of pre-design will include 2-3 alternative development scenarios, pre-design architectural and engineering drawings, narratives, renderings, and construction estimates in sufficient detail to communicate a design strategy. The design scenarios will be presented at a public meeting.

 

 

The Fairchild Building is not large enough to accommodate both a day shelter for the homeless and a homeless shelter and/or public restroom.  In addition, for Dane County to provide capital funds for the day shelter project, Dane County must own the property.  Finally, with the possible future development at the current men’s shelter, this study allows the City to better understand the challenges and cost of having a homeless shelter at the Fairchild Building.

 

NOW, THEREFORE BE IT RESOLVED that City staff and the consultant team are hereby authorized to proceed with the pre-design phase, and; 

 

BE IT FURTHER RESOLVED that the Mayor and City Clerk are herby authorized to execute a  contract between the City of Madison and Engberg Anderson Architects, in a form to be approved by the City Attorney, to provide professional architectural and engineering design services as described above.