Fiscal Note
Sufficient funds for the consulting services being solicited by this RFP are available as part of the $8.3 million ($4 million from General Obligation borrowing; $4.3 million from Other Sources) authorized within the Adopted 2015 Capital Budget (DPCED project #8, “Neighborhood Centers”), and no increase in funding to the Capital Budget amendment is required. No additional funds are being requested by this Resolution, and there is no impact on the local levy.
Title
Authorizing the Community Development Division to issue a Request for Proposals (RFP) for design and other architectural services required for the subsequent development of the Park Edge/Park Ridge Community Center; and authorizing the Mayor and City Clerk to enter into an agreement with the selected consultant for the provision of these services.
Body
BACKGROUND
On September 2, 2014, the City of Madison Common Council adopted a Resolution (RES-14-00678, Legistar # 34536) authorizing the execution of a Purchase and Sale Agreement for a commercial property (the former Griff’s Restaurant, located at 1233 McKenna Boulevard) to be converted for use as a facility to primarily serve as a venue for adult and youth oriented employment services, as well as to provide public meeting or gathering space for neighborhood residents. The Resolution acknowledged that “there will be significant costs for renovations or reconstruction” should the City proceed with plans to transform the site for its intended use. The magnitude of those costs remains unknown.
In order to proceed with the development of the site for use as a center, the Community Development Division needs professional assistance to help develop space programming options; plans and specifications, and bid documents; and to provide construction management. This Resolution seeks authorization for the Division to undertake a Request for Proposals (RFP) process to secure those services from an architectural consultant.
The City will execute an Agreement with the selected architectural consultant to provide two phases of architectural services, for a sum not to exceed $80,000. Funds for these services would be drawn from funds authorized in the City’s 2015 Adopted Capital Budget (PCED Project #8, “Neighborhood Centers”).
The first phase of architectural consulting services will include the development of space programming options, reuse options and cost estimates; the second phase will include the development of project plans and specifications, bid documents, and the provision of construction management.
A subsequent Resolution, seeking Council authorization to proceed with detailed renovation activities, will be presented to the Council upon the completion and review of the pre-development work described in this Resolution.
ACTION
WHEREAS, the City of Madison purchased the property located at 1233 McKenna Boulevard for the purpose of developing a community center focused on supporting employment services for both youth and adults; and,
WHEREAS, the conversion of the acquired property into a facility that can support the desired uses, including any structural renovation that might be needed, would be greatly aided by the services of an architectural design consultant;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council hereby authorizes the Community Development Division to issue a Request for Proposals (RFP) to solicit the necessary architectural consulting services; and,
BE IT FURTHER RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to enter into an agreement with the selected contractor for up to $80,000, to provide two phases of architectural design services as described herein; and,
BE IT FINALLY RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to execute, deliver, accept and record any additional documents deemed necessary to accomplish the goals of this Resolution, in a form approved by the City Attorney.