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File #: 26334    Version: 1 Name: Approving plans & specs for the proposed improvements & authorizing the Mayor & City Clerk to execute an agreement with the State of Wisconsin DOT for the Phase 1 improvement of Mineral Point Rd & Junction Rd/South Junction Rd.
Type: Resolution Status: Passed
File created: 5/9/2012 In control: BOARD OF PUBLIC WORKS
On agenda: 6/12/2012 Final action: 6/12/2012
Enactment date: 6/15/2012 Enactment #: RES-12-00425
Title: Approving plans and specifications for the proposed improvements and authorizing the Mayor and City Clerk to execute an agreement with the State of Wisconsin Department of Transportation for the Phase 1 improvement of Mineral Point Road & Junction Road/South Junction Road.
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 1. engineer notes.pdf
Fiscal Note
Budget authority is available in Acct. Nos:
CS53-58250-810543-00-53W0391  $900,000 - "Pleasant View/ CTH M"
ES01-58275-810332-00-53W0391  $125,000 - "Sewer W/Reconstructed St"
 
Total Cost:  $2,231,110
Federal Share:  $1,206,110
City Share:  $1,025,000
 
Title
Approving plans and specifications for the proposed improvements and authorizing the Mayor and City Clerk to execute an agreement with the State of Wisconsin Department of Transportation for the Phase 1 improvement of Mineral Point Road & Junction Road/South Junction Road.
Body
PREAMBLE
The City is proposing to improve Mineral Point Road (from Pleasant View Rd to the Beltline) and Junction Road/South Junction Road (from Isaac Dr to Valley View Rd).  The intersections of Mineral Point Road and South Junction Road will be reconstructed with a modified Jug Handle grade separated intersection.  Bicycle and pedestrian accomodations will be provided, including an overpass over Mineral Point Road and an underpass of the Jug Handle.  The improvement is required for the development of the University of Wisconsin Research Park II.  The City of Madison will be the lead agency for the project, which also involves Dane County.  The City applied for Federal Funding with the Surface Transportation Program - Urban and the project received approval for 50% federal funding. The City also has applied for a federal earmark and in fiscal year of 2009 was awarded an earmark of $311,220.  This earmark will be used for this phase.
The project will be constructed under a contract let by the Wisconsin Department of Transportation (WisDOT) and a project Agreement with WisDOT will be required for funding, oversight and construction.  The proposed project is planned for construction in the year 2012-13.  Phase 1 of the project will occur in 2012.  
 
The City of Madison and the WisDOT propose to enter into an agreement for construction and cost sharing of the proposed project.  The basis for cost sharing participation is as follows:
               
1)      Design Engineering:      All design-engineering costs necessitated by the street reconstruction are 100% Local Funding.  Funds for design-engineering are available in the Engineering Major Streets Capital Budget account number 810543.
 
      2)      Local Utilities:  The City shall pay for 100% of the cost of installing or adjusting new water and sanitary sewer mains.  The City assumes full responsibility for the design, installation, testing and operation of the sanitary sewer and water system.  Each affected local municipality shall pay for 100% of the costs for installing or adjusting new or existing local utilities.
 
3)      Street Improvements:       The WisDOT shall pay 50% of the costs for pavement, concrete curb and gutter, storm sewer, street lights, traffic signals, drive aprons, base material, sidewalk as needed, terrace restoration and all other necessary street improvements for completion of the project, through administration of Federal funding.  Federal Funds are limited to $1,206,110; any costs over this limit will be funded by the City of Madison.
 
4)      Fiscal Note:  The City's share of $2,217,000 is included in the 2012 Capital Budget.  Construction is scheduled for 2012.    
 
The agreement with the State of Wisconsin Department of Transportation for construction cost sharing defines the terms under which the City is awarded Federal funds and the agreement requires that the City indemnify the State of Wisconsin Department of Transportation.  City APM 1-1 requires Common Council Approval whenever the City indemnifies another party.  
 
The proposed indemnification language has been reviewed by the City's Risk Manager.  The City's risk exposure is increased by this clause, but the exposure is covered by the City's insurance policies, subject to their terms and conditions.
 
NOW, THEREFORE, BE IT RESOLVED, that the plans and specifications for the proposed improvements are hereby approved and the Mayor and City Clerk are hereby authorized to execute an agreement with the State of Wisconsin Department of Transportation for the Phase 1 improvement of Mineral Point Road and Junction Road/South Junction Road.
 
BE IT FURTHER RESOLVED, that the Common Council approves indemnification of the State of Wisconsin Department of Transportation as set forth in the agreement in order to use federal funds for the Phase 1 improvement of Mineral Point Road and Junction Road/South Junction Road.