City of Madison - File #: 23169

• File #: 23169
• Version: 1
• Name: Amending the 2011 Capital Budget of Facilities Management and Awarding Public Works Contract No. 6728, Fire Station #12 Roof Replacement.
• Type: Resolution
• Status: Passed
• File created: 7/7/2011
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 8/2/2011
• Final action: 8/2/2011
• Enactment date: 8/5/2011
• Enactment #: RES-11-00668
• Title: Amending the 2011 Capital Budget of Facilities Management and Awarding Public Works Contract No. 6728, Fire Station #12 Roof Replacement.
• Sponsors: BOARD OF PUBLIC WORKS

Date	Ver.	Action By	Action	Result
8/2/2011	1	COMMON COUNCIL	Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25	Pass
7/25/2011	1	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.24, & 2.25 - (15 VOTES REQUIRED) - REPORT OF OFFICER	Pass
7/20/2011	1	BOARD OF PUBLIC WORKS	Return to Lead with the Recommendation for Approval	Pass

Fiscal Note
The replacement of the roof at Fire Station 12 will be paid for through insurance proceeds, less a $500 deductible. The total estimated cost of the project, with an 8% contingency, is $161,890. The $500 deductible will be funded with existing capital budget authority. The budget amendment needed is as follows:

CB53-58401-810713 $161,390 (Building Repairs-Fire Building Improvements)
CB53-78401-810713 ($161,390) (Insurance Proceeds-Fire Building Improvements
Title
Amending the 2011 Capital Budget of Facilities Management and Awarding Public Works Contract No. 6728, Fire Station #12 Roof Replacement.
Body
WHEREAS, Fire Station 12, located at 400 South Point Road, suffered hail damage in September 2010, which was reported to the City’s insurance carrier; and

WHEREAS, in October 2010, the aluminum standing seam roof and the parapet wall cap flashing was found to be severely dented due to the hail; and

WHEREAS, in February 2011, an initial estimate for repairs was found to be $116,750 to replace the standing seam roof with the same gauge aluminum and $110,600 for steel roof panels; and

WHEREAS, in April 2011, further investigation of the damage revealed that the top of the fascia sustained damage as well so that the entire fascia system needed to be replaced which revised the estimate to $140,000; and

WHEREAS, it was decided to not replace the roof with aluminum standing seam panels due to its susceptibility to future hail damage and instead use the heaviest gauge of steel; and

WHEREAS, the project was put out to bid in June 2011 with bids being open on July 15th; and

WHEREAS, the two bids were received with the low bid at $149,900; and

WHEREAS, with 8% contingency, the project total is $161,890; and

WHEREAS, given that the project was not anticipated when the 2011 Capital Budget was adopted, a budget amendment is necessary in order to award the bid.

NOW, THEREFORE, BE IT RESOLVED that the 2011 Capital Budget of Facilities Manage...