Fiscal Note
The replacement of the roof at Fire Station 12 will be paid for through insurance proceeds, less a $500 deductible. The total estimated cost of the project, with an 8% contingency, is $161,890. The $500 deductible will be funded with existing capital budget authority. The budget amendment needed is as follows:
CB53-58401-810713 $161,390 (Building Repairs-Fire Building Improvements)
CB53-78401-810713 ($161,390) (Insurance Proceeds-Fire Building Improvements
Title
Amending the 2011 Capital Budget of Facilities Management and Awarding Public Works Contract No. 6728, Fire Station #12 Roof Replacement.
Body
WHEREAS, Fire Station 12, located at 400 South Point Road, suffered hail damage in September 2010, which was reported to the City's insurance carrier; and
WHEREAS, in October 2010, the aluminum standing seam roof and the parapet wall cap flashing was found to be severely dented due to the hail; and
WHEREAS, in February 2011, an initial estimate for repairs was found to be $116,750 to replace the standing seam roof with the same gauge aluminum and $110,600 for steel roof panels; and
WHEREAS, in April 2011, further investigation of the damage revealed that the top of the fascia sustained damage as well so that the entire fascia system needed to be replaced which revised the estimate to $140,000; and
WHEREAS, it was decided to not replace the roof with aluminum standing seam panels due to its susceptibility to future hail damage and instead use the heaviest gauge of steel; and
WHEREAS, the project was put out to bid in June 2011 with bids being open on July 15th; and
WHEREAS, the two bids were received with the low bid at $149,900; and
WHEREAS, with 8% contingency, the project total is $161,890; and
WHEREAS, given that the project was not anticipated when the 2011 Capital Budget was adopted, a budget amendment is necessary in order to award the bid.
NOW, THEREFORE, BE IT RESOLVED that the 2011 Capital Budget of Facilities Management is hereby amended to include a project to replace the Fire Station 12 Roof at the amount of $161,390, funded by Insurance Proceeds, with the $500 deductible covered by existing budget authority; and
BE IT FURTHER RESOLVED, that the following low bids for miscellaneous improvements be accepted and that the Mayor and City Clerk be and are hereby authorized and directed to enter into a contract with the low bidders contained herein, subject to the Contractor's compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor's compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting:
BE IT FINALLY RESOLVED, that the funds be encumbered to cover the cost of the projects contained herein.
See attached document (Contract No. 6728) for itemization of bids.