Fiscal Note
The 2020 Adopted Capital budget includes $595,000 for Street Light Installation projects. No additional appropriation is anticipation at this time.
Title
Authorizing the Sole Source Purchase of Replacement Street Lighting Poles and Fixtures from King Luminaire.
Body
WHEREAS, the City-owned pedestrian street lighting along State St and the Capitol square are unique to these locations within downtown Madison; and,
WHEREAS, the design of these poles, arms and fixtures was selected by a City-appointed committee and approved by the Common Council to maintain a distinct aesthetic; and,
WHEREAS, these street lights are original to the reconstruction of State St, with initial purchases made in 2004 and specific locations have shown signs of deterioration requiring replacement to maintain the integrity of these facilities; and,
WHEREAS, King Luminaire was the producer of these poles that were originally purchased with the reconstruction of State St with no other manufacturers that provide street light poles and fixtures of the current design; and,
WHEREAS, City Traffic desires to replace a total of 15 installations for a purchase amount of $108,751 with installment by City-forces; and,
WHEREAS, under MGO 4.26(4), a contract of more than $25,000 that was not competitively selected must be approved by the Common Council and must meet one of the exceptions to competitive bidding in MGO 4.26(4)(a); and,
WHEREAS, for the reasons explained above, King Luminaire is the only manufacturer that can provide the specific product needed for the purpose of replacing deteriorated street light poles, thereby meeting the exception of MGO 4.26(4)(a)1, “The service required is available from only one person or firm”.
NOW THEREFORE BE IT RESOLVED that the Common Council hereby authorizes the Mayor and City Clerk to execute a sole source contract for the purchase of replacement street lighting poles and fixtures for the purposes and for the pricing described above.