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Approving a request from Starting Line Events, LLC for the use of Warner Park on June 28, or July 5, 2014 for The Bacon, Beer, & BBQ Fest.
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NOW, THEREFORE BE IT RESOLVED, that the Board of Park Commissioners Approve the request from Starting Line Events, LLC for the use of Warner Park on June 28 or July 5, 2014 for The Bacon, Beer & BBQ Fest, subject to the following conditions:
Note: The ordinance prohibiting glass containers in parks will need to be suspended for this event, which will provide souvenir glasses to participants.
Parks Staff recommends approval, based on the following conditions:
2. Organizer will arrange a site plan meeting, at least two weeks in advance, with the East Parks Supervisor (Craig Klinke, cklinke@cityofmadison.com <mailto:cklinke@cityofmadison.com>) and will agree to any and all site recommendations he will make. The site plan submitted for this event will have to be altered in order to protect the softball diamond infields from damage.
3. Organizer will be responsible for ordering and paying for portable toilets.
4. Amplification will be allowed from Noon - 4:00pm, but the sound must be kept to a reasonable level at all times.
5. A certificate of insurance will be submitted, covering this event, including liquor liability, and naming the City of Madison as "additional insured."
6. Organizer will provide a trash/recycling plan for this event - if the City will provide a dumpster and/or extra trash barrels, there will be additional charges.
7. Organizer will follow all Parks and Police requirements for the serving of beer, including licensed bartenders and security.
8. In connection with the placement of tents, the organizer will contact Digger's Hotline approximately ten days before the festival, and will then provide the ticket number for the utility location to the Parks Office.
9. Organizer will furnish the Parks Office with a complete list of vendors at least two weeks before the event.
10. Organizer will apply for appropriate Health Department licenses, and will follow all of Health's requirements and recommendations for the preparation and serving of food.
11. At the end of the event, the tents, stage, and all other structures will be taken down immediately and removed from the park, and all trash will be picked up.
12. Fees will be paid at least two weeks before the event.
13. Organizer will leave a $3000 refundable damage deposit with the Parks Office, and agrees to be responsible for any damage to the park that occurs as the result of the event.
Estimated fees (based on 2013 Fee Structure, subject to 2014 rates adopted by the Park Commission):
Warner Shelter: $250.00
Scheduling Fee: $200.00
PA Permit: $100.00
Beer-Selling Permit: $500.00
Temporary Structure Permit: $200.00 X 7 = $1400.00
Vending Permit: $845.00 umbrella permit to cover up to 7 merchandise vendors
TOTAL $3,295.00