Fiscal Note
This proposed resolution authorizes an amendment to the existing contract (#8734) with Mead & Hunt for additional design engineering services in the amount of $58,000. The original contract was adopted via RES-23-00686 (Legistar #80350) on November 7, 2023 in the amount of $420,700. The contract was amended via RES-25-00029 (Legistar #85825) on January 14, 2025 and added an additional $111,1000. The total amended contract and proposed amendment totals $589,800. Funding for the contract and amendment is available Munis #11131. No additional appropriation is required.
Title
Authorizing the Mayor and the City Clerk to execute an Amendment to the contract between Madison and Mead & Hunt for additional design engineering services for the Mineral Point Rd. Pavement Replacement Project. (District 1, District 9)
Body
PREAMBLE:
The City is proposing a pavement replacement and intersection improvement project from Mineral Point Road from the USH 12/14 W. Beltline Highway east ramp terminals to S. High Point Road The City entered into an agreement with Mead & Hunt for design services (Original: RES-23-00686) & amendment #1 (RES-25-00029).
The City Engineer recommends that the Contract time be extended to December 31, 2027 and additional design services be undertaken by Mead & Hunt. They are:
1. Design Geometrics, Drainage Design, & Detail Updates (100 hrs.)
a. Revise roadway geometrics and associated design details to remove linework related to the storm sewer microtunneling/trenching operation.
i. Update permanent pavement improvements.
ii. Update storm sewer design.
1. Remove Microtunnel/box.
2. Remove pipe on Mineral Point Road on westbound side (S. High Point Road to Tree Lane).
3. Update design on S. High Point Road for new improvements.
iii. City Plan submittal by July 31.
iv. Send an update to the DNR.
v. Address City comments.
vi. Address WisDOT plan checker comments.
2. Design Traffic Signal & Details (34 hrs.)
a. Incorporate changes to the S. High Point Road traffic signal.
b. Update temporary traffic signal plan with updates to staging.
3. Plan Sheet Updates (70 hrs.)
a. Update plan sheets to reflect revised geometrics associated with the removal of the storm sewer microtunneling/trenching operation.
i. Remove unused sheets.
4. Traffic Control Revisions (58 hrs.)
a. Revise traffic control plans and construction sequencing to accommodate geometric changes resulting from the removal of the storm sewer microtunneling/trenching operation.
i. Overall staging concept to remain the same.
5. Quantity & Estimate Updates (45 hrs.)
a. Revise bid item quantities and construction cost estimates to reflect geometric changes associated with the removal of the storm sewer microtunneling/trenching operation.
i. Update general information.
ii. Update bid items.
iii. Update unit bid pricing.
iv. Update quantities.
6. Utility Coordination (20 hrs.)
a. Coordinate with utility companies regarding the revised project scope and any required utility relocation modifications.
7. Specification & Other Submittal Document Updates (24 hrs.)
a. Update project specifications and WisDOT submittal documents to incorporate revisions to bid quantities, estimates, and geometrics associated with the removal of the storm sewer microtunneling/trenching operation.
i. Update to new template.
ii. Update scope of work, prosecution and progress, traffic, holiday dates.
iii. Update utility information.
iv. Remove unused bid items and specifications.
Final Design, Including PS&E Roadway Plans - $273,200 (increase of $58,000) (Increase of 21%)
Total - $589,800 (increase of $58,000) (Increase of 10%) (increase of 351 hrs.)
NOW, THEREFORE BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to execute an Amendment to the contract between Madison and Mead & Hunt for additional design engineering services for the Mineral Point Road Project.