Fiscal Note
The proposed resolution amends adopted RES-18-00069 (File ID 49683) and accepts $12,000 from the Madison Community Foundation. Adopted RES-18-00069 authorized the City of Madison to lease building space from the Town of Blooming Grove to provide studio space for a commissioned artist to create a piece of permanent public art for the City. The proposed resolution amends RES-18-00069 by extending the “Initial Term” from three to five years and specifies that the Town of Blooming Grove remodels the existing bathroom within the leased premises to make it ADA compliant. Ten thousand dollars of the $12,000 granted to the City of Madison from the Madison Community Foundation will go towards the remodeling costs and $2,000 will be directed to citywide community garden efforts. Planning’s 2018 Adopted Operating Budget will be amended to accept and expend these funds. No additional General Fund appropriation is required.
Title
Amending Resolution Enactment No. RES-18-00069 FILE ID 49683, which authorizes a lease with the Town of Blooming Grove for space within the building located at 3325 Thurber Avenue for use as an artist studio; authorizing the Planning Division on behalf of the City of Madison to accept a grant of up to $12,000 from the Madison Community Foundation to cover needed bathroom remodeling costs, among other things; and amending the Planning Division’s 2018 Adopted Operating Budget to appropriate these funds in revenue and corresponding expenditures.
Body
WHEREAS, on January 16, 2018, a lease with the Town of Blooming Grove was approved by Resolution Enactment No. RES-18-00069, File No. 49683 (copy attached as Exhibit A), which lease will allow for the City’s use of space within the Town’s vacant building located at 3325 Thurber Avenue as an artist studio; and
WHEREAS, as part of the conditional use approval process with the County of Dane, it has been determined that the existing restroom within the leased space needs to be made ADA compliant; and
WHEREAS, the City Arts Program Administrator has determined that the cost of such ADA restroom remodeling work will be in the range of $5,000 - $10,000; and
WHEREAS, the Town of Blooming Grove has agreed to perform the needed bathroom remodeling work, provided that the City reimburse the Town an amount not to exceed $10,000 for any remodeling work in excess of $5,000 and provided that the initial term of the lease be changed from 3 years to 5 years; and
WHEREAS, the City has been approved for grant funding from the Madison Community Foundation for up to $12,000, $10,000 of which can be used for the bathroom remodeling costs and $2,000 of which shall be directed to City-wide community garden efforts.
NOW, THEREFORE, BE IT RESOLVED that numbered paragraph 2 of Resolution Enactment No. RES-18-00069 is hereby amended to read as follows:
2. Term and Renewal Options. The “Initial Term” of the Lease shall be five (5) years. The Lease may be renewed for subsequent one (1) year terms upon agreement of the parties, with rent and all other terms and conditions of the Lease remaining the same as during the original term.
BE IT FURTHER RESOLVED that numbered paragraph 10 of Resolution Enactment No. RES-18-00069 is hereby amended to read as follows:
10. Contingency. The lease shall be contingent upon the County of Dane granting the necessary zoning and occupancy approvals. If such approvals are not granted by September 1, 2018, the Lease shall be deemed null and void, unless both parties agree in writing to waive or extend this contingency.
BE IT STILL FURTHER RESOLVED that Resolution Enactment No. RES-18-00069 is hereby amended to include the following additional numbered paragraph:
11. Construction by Town. The Town agrees to remodel the existing bathroom within the Leased Premises to make it ADA compliant. The City shall reimburse the Town for any such remodeling costs in excess of $5,000, but in no event shall the City’s reimbursement be greater than $10,000.
BE IT STILL FURTHER RESOLVED that all other terms and conditions of Resolution Enactment No. RES-18-00069 shall remain the same.
BE IT STILL FURTHER RESOLVED that the Planning Division, on behalf of the City of Madison, is authorized to accept funding not to exceed $12,000 from the Madison Community Foundation. Up to $10,000 of such funds shall be used to cover the City’s obligations under the lease for 3325 Thurber Avenue with regard to the bathroom remodeling work and $2,000 of such funds shall be directed to City-wide community garden efforts.
BE IT STILL FURTHER RESOLVED, that the Madison Arts Program Administrator will administer the grant.
BE IT FINALLY RESOLVED, that the 2018 Adopted Operating Budget of the Planning Division is amended to appropriate the funds from the Madison Community Foundation.