Fiscal Note
This resolution authorizes a three (3) year agreement with the possibility of two (2) one-year renewals with Madison Ultimate Frisbee Association, Inc. (MUFA) at various City parks locations. The agreement will set forth the terms and conditions upon which the City will allow MUFA priority usage of certain athletic fields in City parks as set forth in the Agreement for MUFA’s ultimate leagues, on a non-exclusive basis. In addition, this Agreement will establish a segregated non-reverting account and a fee structure that supports the shared goals of supporting the volume use of the City’s park space and providing quality maintenance of the City’s athletic fields.
Over the potential five-year term of this agreement, it is anticipated that the MUFA will pay the City approximately $320,000 ($64,000 annually). Approximately $170,000 (80%) of this amount is for field use and reservation charges, which will be deposited as General Fund revenue. The remaining 20% will be credited to the Parks Division’s Operating Budget to offset extraordinary scheduling, planning and reservation work created under this agreement. The remaining $150,000 is the estimated value of a per player surcharge to be remitted by MUFA to the City for the maintenance, restoration, and improvement of specified fields; these expenditures will be handled through a special revenue fund.
Title
SUBSTITUTE - Authorizing the City to execute an operating agreement with the Madison Ultimate Frisbee Association, Inc. for the 2016-2020 seasons for the use of certain athletic fields in City parks, and establish a segregated non-reverting account funded by the agreement that would support special maintenance of the specified athletic fields. and establish a special revenue fund to handle the transactions associated with the agreement.
Body
WHEREAS, the Madison Ultimate Frisbee Association, Inc. (MUFA) is a non-profit entity that was created in 1993 and is dedicated to providing opportunities for people to play the sport of ultimate. MUFA runs multiple ultimate leagues in the Madison area and has a history of working with the City Parks Division regarding the use of City parks to play ultimate; and,
WHEREAS, MUFA and the City would like to continue their past successful working relationship and enter into an agreement allowing for priority usage of certain City athletic fields by MUFA leagues for the 2016-2020 seasons; and,
WHEREAS, the City will annually work closely with MUFA under the agreement to determine field space needs, prioritization, and restoration and maintenance projects that are needed; and,
WHEREAS, MUFA has agreed, as a condition of its priority usage of the specified athletic fields on a non-exclusive basis, to pay field use fees and contribute funds to a non-reverting segregated revenue account, which funds will be used by the City to fund maintenance and improvements to the specified athletic fields.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to enter into an Operating Agreement with the Madison Ultimate Frisbee Association, Inc. (MUFA) for the 2016-2018 seasons, with the option of two additional one year renewals for the 2019 and 2020 seasons, granting MUFA the non-exclusive use of certain athletic fields in City parks, which agreement shall be consistent with the agreement attached hereto and in a format that is approved by the City Attorney and the Risk Manager.
BE IT FURTHER RESOLVED that the City shall establish a segregated non-reverting account transactions associated with the agreement will be handled through a special revenue fund that will be funded by MUFA’s users as provided for by the agreement and which revenue shall be used to provide special maintenance and improvements to the City athletic fields covered by the agreement.