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13103
| 1 | 1. | 2010 Base Room Rental Fees / 2010 Guest Price List for Equipment & Services - Bill Zeinemann, Director of Marketing and Events | Miscellaneous | 2010 Base Room Rental Fees / 2010 Guest Price List for Equipment & Services - Bill Zeinemann, Director of Marketing and Events
The Finance Committee met on January 15, 2009 prior to the Board meeting to discuss the 2010 Base Room Rental Fees and 2010 Guest Price List for Equipment and Services. The Committee feels the approach to crafting these price lists was conservative and cautious, and recommended the Board’s approval. Mr. Bigelow made a motion, seconded by Ms. Winston, to approve the 2010 rates as presented. The motion was approved by voice vote/other. | | |
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12201
| 1 | 2. | Hotel Feasibility Study Update - Jim Hess, Director | Miscellaneous | Hotel Feasibility Study Update - Jim Hess, Director
The Committee met on January 13, 2009 to review the draft Executive Summary of the Hotel Study that was prepared by the consultant firm, Hunden Strategic Partners. The Committee voted to accept the report subject to the inclusion of comments captured at the meeting. Upon receipt of the final version, the report will be approved by Monona Terrace staff, and submitted to the Common Council for acceptance. The report may be referred back to Monona Terrace as well as the Board of Estimates and the Economic Development Commission.
Recommendations about the downtown hotel and other highlights from the report included:
· Optimum size is 400 rooms.
· Adjacency to Monona Terrace and the Hilton is key, preferably within 1,200 feet (the distance that most people feel comfortable and safe as a distance to walk).
· Branded hotels such as Hyatt, Westin, Intercontinental, etc. that have national booking systems.
· A survey of 300 meeting planners was conducted, and 80% of them said they would bring their groups to Madison / Monona Te | | |
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12829
| 1 | 3. | Accepting the Final Report of the Transient and Occupancy Tax Study Committee dated October 2008. - Jim Hess, Director | Report | Accepting the Final Report of the Transient and Occupancy Tax Study Committee dated October 2008. - Jim Hess, Director | Return to Lead with the Recommendation for Approval | Pass |
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13106
| 1 | 4. | Finance Committee Update - Henry Lufler, Chair | Report | Finance Committee Update - Henry Lufler, Chair
Eight of nine additional contracts were signed with Monona Terrace clients by the end of 2008 because of additional monies made available by Monona Terrace for event assistance to reduce room rent expenses. Room rental revenues from these contracts total $224,022, with estimated direct spending totals of $5,074,600. Staff will keep track of these types of situations, and use Event Assistance Fund monies again in the future due to a good return on the investment. | | |
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11555
| 1 | 5. | Finance Report - Kathi Hurtgen, Finance Director | Report | Finance Report - Kathi Hurtgen, Finance Director
Revenues were 16% over budget in November due to 61 events that were held versus the 56 budgeted. That total includes an exceptionally elegant wedding with higher than normal revenues. Expenses were +7% which is a timing issue involving end-of-year purchases. Year-to-date surplus funds are estimated to be $217,000. | | |
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13172
| 1 | 6. | Monona Catering Update - Patty Lemke, General Manager | Report | Monona Catering Update - Patty Lemke, General Manager
Monona Catering enjoyed a record-setting year in 2008, however forecasted revenue amounts for 2009 are down by comparison due to the uncertain economy. Clients are being cautious, and more short-term bookings are occurring. Cost of goods stabilized somewhat, and Monona Catering is fortunate to have several long-time employees who bring additional solidarity to the organization.
A new cash register system has been activated which will also be installed on the rooftop in the spring, and provide excellent building-wide customer service.
Several Monona Catering projects are planned for 2009 including:
- Commuter choice program for employees
- Lake Vista Cafe opening (soft opening in May followed by a Grand Opening two weeks later)
- Development of 2010 menu packet
- Review of SOP for Catering Operations
- Revised staff orientation and training programs
- Employee Handbook update
- Negotiation of new contract with union employees | | |
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13111
| 1 | 7. | Director's Report - Jim Hess, Director | Report | Director's Report - Jim Hess, Director
There were no questions on the Board Report.
Lake Vista Cafe: The penalty clause of the contract was exercised because the project is so far behind schedule. The contractor appealed the $60,000 amount to the Board of Public Works who awarded the contract, and the amount was lessened to $20,000. It was a good compromise that covered Monona Terrace costs, prevented a lawsuit, and assured completion of the project.
City of Madison Bumping Process: Monona Terrace took creative steps to absorb four employees who were laid off from the Overture Center: a Clerk Typist (unfrozen position), a cleaner (half-time, unfrozen position), an A/V trainee and an Operations worker. It was a win-win situation, as the Mayor wanted to stop the bumping process as soon as possible, Monona Terrace got four quality employees, and ended up with only one position being bumped (third shift Operations Worker).
Managers Strategic Planning Retreat: The retreat was held at the Overture Center in December. The retreat consisted primarily of updating Monona Ter | | |
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11557
| 1 | 8. | Announcements from the Chair - Ann Kovich, Chair | Report | Announcements from the Chair - Mona Adams Winston, Acting Chair
- Martin Luther King Day activities will be held all over the city, including two at Monona Terrace.
- The King Coalition will hold an Inauguration Watch Party at Monona Terrace on January 20, and a standing-room-only crowd is expected. The community has been invited to bring a brown-bag lunch, and cake and coffee will be provided. | | |
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