Fiscal Note
The proposed resolution authorizes a non-competitive contract with Sustain Dane, Inc. for $235,000 to implement the Growing the Efficiency Navigator Program funded by a grant from the U.S. DOE’s Energy Future grant program. In June of 2024, the Common Council adopted RES-24-00404 amending the 2024 Mayor’s Office Sustainability Improvements capital project budget to accept the grant award of $500,000 and authorized a non-competitive contract with Sustain Dane, Inc. for $125,000 to provide services for the program. The final award negotiations with U.S. DOE adjusted the award budget to align with federal grant requirements and the award timeline and resulted in sub-award amount of $235,000 to Sustain Dane to carry out their role in the project. This resolution authorizes the increase in the non-competitive contract to Sustain Dane. No appropriation is required.
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Authorizing the Mayor and City Clerk to enter into a non-competitive contract with Sustain Dane, Inc. for the amount of $235,000 to implement the Growing the Efficiency Navigator Program - An innovative and inclusive energy program for affordable multifamily housing in Wisconsin funded by a grant from the U.S. DOE’s Energy Future grant program.
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WHEREAS, in March of 2017, the Common Council adopted RES-17-00213 which called on the City to establish a goal for City of Madison operations and community to reach a goal of 100% renewable energy and net-zero greenhouse gas emissions; and,
WHEREAS, the Efficiency Navigator Program provides energy efficiency and other upgrades to small- and medium-sized multifamily affordable housing that save energy, reduce greenhouse gas emissions, and lower utility bills for residents; and,
WHEREAS, the City has contracted with Sustain Dane to administer the Efficiency Navigator program since 2021; and,
WHEREAS, the Cities of Madison, Fitchburg, Middleton, and Sun Prairie, Wisconsin, with the assistance of Sustain Dane, Inc. and Elevate Energy, Inc. seek to create a replicable model of the Efficiency Navigator program that will reduce the cost of implementing the program; and,
WHEREAS, the City of Madison successfully applied for funding through the U.S. DOE’s Energy Future grant program for a project titled “Growing the Efficiency Navigator Program - An innovative and inclusive energy program for affordable multifamily housing in Wisconsin”; and,
WHEREAS, in June of 2024, the Common Council adopted RES-24-00404 amending the 2024 Adopted Mayor’s Office Sustainability Improvements Project Capital Budget to accept the $500,000 grant award from the U.S. Department of Energy (U.S. DOE)
WHEREAS, RES-24-00404 authorized the Mayor and City Clerk to enter into a non-competitive contract with Sustain Dane, Inc. for the amount of $125,000 to provide services for the Growing the Efficiency Navigator Program - An innovative and inclusive energy program for affordable multifamily housing in Wisconsin project and funded by the U.S. DOE Energy Future Grant award.
WHEREAS, final award negotiations with U.S. DOE to adjust the award budget to align with federal grant requirements and the award timeline resulted in sub-award amount of $235,000 to Sustain Dane to carry out their role in the project;
WHEREAS, under MGO 4.26(4) a contract for purchase of services of more than $50,000 that was not competitively selected must be approved by the Common Council, and this contract meets the exception in MGO 4.26(4)(a) 2 for a particular service is available from only one firm, because this contractor was identified by name in the approved grant application to the funding agency, so in order for the City to comply with the terms of the grant, only this firm can do this work; and,
NOW, THEREFORE, BE IT RESOLVED, that the Common Council authorizes the Mayor and City Clerk to enter into a non-competitive contract with Sustain Dane, Inc. for the amount of $235,000 for the duration of the project period to provide services for the Growing the Efficiency Navigator Program - An innovative and inclusive energy program for affordable multifamily housing in Wisconsin project and funded by the U.S. DOE Energy Future Grant award.