Fiscal Note
The proposed resolution authorizes the award of Public Works Contract 9502 Warner Park Community Recreation Center Expansion (including alternates 1 and 2) and amends the 2024 Adopted Capital Budgets for Parks Division and Engineering-Facilities Divisions. The budget amendment transfers existing GO Borrowing authorization from other Parks Division projects to the Warner Park Community Recreation Center Expansion project (Munis 17196).
To complete the project the resolution authorizes $1,354,300 in transfers from the following MUNIS projects to the Parks Division Warner Park Community Recreation Center Expansion project (Munis 17196).
Project Number Agency Budget Item Amount
13937 Parks Division Country Grove Park Shelter $600,000
14729 Engineering Division Forest Hill Cemetery Office $500,000
12860 Parks Division 2020 WPCRC Improvements $37,100
12799 Parks Division Warner Park Beach House $6,300
14014 Parks Division Warner Park Ped Bridge $13,000
14595 Parks Division Warner Park Overflow Lot $60,600
14603 Parks Division 2023 WPCRC Exercise Equipment $17,300
14011 Parks Division Tenney Clean Beach System $120,000
Total Transfers $1,354,300
Title
Awarding Public Works Contract 9502, Warner Park Community Recreation Center Expansion (District 12) and amending the 2024 Adopted Capital Budgets for Parks Division and Engineering-Facilities Divisions to complete the project (District 12)
Body
WHEREAS, the Common Council has approved the development of an expansion of the Warner Park Community Recreation Center and has authorized the use of approximately $9,000,000 of combined City and Federal resources to support the design and construction of that facility; and,
WHEREAS, after the project team charged with leading the City’s effort completed a robust series of design phases, all of which included a professionally developed construction cost estimate, the Council, on April 16, 2024, approved plans and specifications and authorized the Board of Public Works to advertise and receive bids for Public Works contract 9502, Warner Park Community Recreation Center Expansion (RES - 24-00255) which were to include a base construction bid and, separately two Alternate components; and,
WHEREAS, Alternate 1 involves installing a clean photovoltaic system for the building, Alternate 2 involves expanding the building’s geothermal field to support the heating load for the entire facility; and,
WHEREAS, the A/E consultant team completed construction documents for Public Works bidding and received a final construction cost estimate of $6,264,184 (plus the standard 8% construction contingency of $501,135); and,
WHEREAS, after advertising the project from 05/17/2024 to 06/27/2024, five competitive general contractor base bids were received with an apparent low base bid of $8,457,300 (plus an 8% construction contingency of $676,584); and,
WHEREAS, Alternate 1 would add $278,700 (plus an 8% contingency of $22,296) to the base bid, and would be funded by Engineering Energy Improvements [Munis 15347]; Alternate 2 would add $333,900 (plus an 8% contingency of $26,712) to the base bid and would be funded by the project budget [Munis 17196]; and,
WHEREAS, the total bid, including only the added cost associated with Alternate 2, plus an 8% contingency of $703,296 comes to $8,791,200, an amount approximately $1,250,000 over the project’s maximum construction budget; and,
WHEREAS, the remaining $104,300 in transfers will be utilized for percent for art, staff construction administration time, furniture/fixtures/equipment, and remaining miscellaneous project costs; and
WHEREAS, Engineering staff have concluded that rebidding the Warner Park Community Recreation Center Expansion project would likely not result in significantly lower costs, but would delay completion of the project and generally have a negative impact on bidders who responded; and,
WHEREAS, the Country Grove Shelter project is underway and has been awarded under authorized budget, and several Warner Park-related projects are completed and have remaining unused funding due to the costs being under initial budget estimates; and,
WHEREAS, the Forest Hill Cemetery Office Improvement project and the Tenney Clean Beach System project will be deprioritized, and funding identified for these projects will be made available to the Warner Park Community Recreation Center Expansion project; and,
NOW,THEREFORE, BE IT RESOLVED, that the Common Council accepts the following bids for miscellaneous improvements and authorizes the Mayor and City Clerk to enter into a contract with the low bidder for the Warner Park Community Recreation Center Expansion project, as determined by the base bids contained herein, and proceed with a contract for work identified as part of the base bid and additive alternates #1 (solar PV) and #2 (Heat Recovery System), subject to the Contractor’s compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor’s compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting; and,
BE IT FURTHER RESOLVED, that the Parks Division 2024 Adopted Capital Budget be amended by $1,354,300 through the transfer of existing budget authority from park projects in the Engineering - Facility Improvements and Parks Division Budgets 2024 Capital Budgets to the Warner Park Community Recreation Center Expansion project (Munis 17196), and to allocate $300,996 of 2024 Energy Improvement funds (Munis 15347) to the project; and,
BE IT STILL FURTHER RESOLVED, that the Common Council directs staff to continue to review the project for grant opportunities such as Inflation Reduction Act (IRA) direct payments and Focus on Energy incentives that can offset other borrowing sources; and,
BE IT FINALLY RESOLVED, that the funds be encumbered to cover the costs of the projects contained herein.