City of Madison - File #: 80814

• File #: 80814
• Version: 1
• Name: A RESOLUTION authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resourc
• Type: Resolution
• Status: Passed
• File created: 11/13/2023
• In control: Human Resources Department
• On agenda: 12/5/2023
• Final action: 12/5/2023
• Enactment date: 12/13/2023
• Enactment #: RES-23-00777
• Title: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System.
• Sponsors: Satya V. Rhodes-Conway

Date	Ver.	Action By	Action	Result
12/5/2023	1	COMMON COUNCIL	Adopt	Pass
11/27/2023	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
11/21/2023	1	COMMON COUNCIL	Refer	Pass
11/13/2023	1	Human Resources Department	Referred for Introduction

Fiscal Note
The resolution authorizes the City to enter into a contract with Moss Adams LLP to provide professional services related to the procurement and implementation of a Human Resources Management System. The total cost of the contract is not to exceed $365,000 over three years. Funding will be available in HR’s 2023 budget, contingent on adoption of the year-end appropriation resolution (File 80860). Approval of the transfers in the year-end resolution will allow HR to encumber funds for the contract in 2023 and begin services immediately.

Title
Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Moss Adams LLP to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System.

Body
WHEREAS, the City of Madison Human Resources and Information Technology Departments require consulting services in order to pursue implementing a Human Resource Management System as a multi year initiative; and

WHEREAS, the Human Resources and Information Technology Departments worked with the Purchasing Division to issue RFP #12022-0-2023-BP to solicit proposals for such services, and received 5 proposals; and

WHEREAS, an evaluation team consisting of Purchasing and relevant Department staff conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, past performance, and references; interviewed finalists and Moss Adams, LLC was selected through this process; and

WHEREAS, to complete the consulting work, a three-year contract is required, and Moss Adams proposed a contract price not to exceed $365,000 to provide advisory and software implementation services related to the procurement and implementation of a Human Resources Management System and accomplish all of the other deliverables required by RFP #12022-0-2023-BP ; and

WHEREAS, under MGO 4.26(3)(e), service contracts of more than one yea...