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Request by Madison Opera to extend Madison Park hours for Opera in the Park event activities, including amplification, to 11:00 PM, Saturday, July 22, 2023 at Garner Park.
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is: district11@cityofmadison.com <mailto:district11@cityofmadison.com>
Insurance: Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured. (If beer will be sold, this certificate must include liquor liability.)
Street Use: If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit <http://www.cityofmadison.com/specialevents/streetEvents/>. There are fees for this permit.
Setup: Organizer must contact the West Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com <mailto:cmhughes@cityofmadison.com> at least two weeks before the event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Please limit the number of vehicles allowed to drive on or park on the grass during setup. Use the paved path for deliveries and setup as much as possible.
Setup: Organizers will continue to communicate with Police to discuss their needs for traffic direction and security for the event.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
Fee Due Date: All fees will be paid at least two weeks before the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 266-4711. Please make checks payable to City Treasurer and mail to: City of Madison Parks Division / 330 E Lakeside St / Madison, WI 53715
Temporary Structures: If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before July 19, 2023. There is a fee(s) for temporary structures.
Vending: Organizer will furnish the Parks Office with a complete list of vendors at least two weeks in advance. There is a fee(s) for a vending permit.
Food Distribution: Organizer will follow all Health Department requirements and recommendations concerning food in the park.
Amplified Sound: A PA2 permit will be issued for amplification. Sound shall be limited to 95 decibels (dB) at the sound board or 125’ from the amplification source if no sound board is present. Amplification will be allowed from 7:00pm to 10:00pm on Friday, July 21, 2023 and 5:00pm to 11:00pm on Saturday, July 22 (23, rain date), 2023. Sound will be monitored by Parks staff with an octave band meter. If readings are above 95 dB during the measurement period, non-compliance action will commence. There is a fee(s) for a PA2 permit.
• Non-compliance action
A warning will be given to comply with the conditions of the PA2 permit. If a second warning is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third violation will result in the amplification being ordered to cease immediately.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
If you require assistance or experience any unforeseen issues during your event, please contact the Park Rangers at (608) 235-0448.
Organizer is responsible for all cleanup after event and any damage that may occur to Park’s property. If city resources are required for cleanup or damage repair, the organizer will be billed for those costs.
Parks staff will review the event for compliance to the established conditions and determine what remediation (if any) is needed and/or establish considerations for future events.
Estimated Fees
Application fee $50
Scheduling fee $1500
Shelter fee $1350 (3 full weekend days, 2 full weekdays)
Vending permit $350 (1 for profit & 1 nonprofit vendor)
Amplification permit (PA2) $300 (2, 6 hour PA2 permits)
Extension request to 11pm $50
Temporary Structure permits $440 (4 temporary structures)
Trash/recycling barrels $900 (requesting 48 extra)
Estimated Total $4940