Fiscal Note
Total cost of these services is not to exceed $600,000 per calendar year. The contract has four (4) optional one-year renewals for a maximum possible contract duration of five (5) years. The per-unit prices are allowed to increase a maximum of 3% per year.
The contracted services will be used on various different construction projects and the actual cost of the services will be assessed to individual projects and their respective account numbers at the time services are performed. No additional appropriation is required for the proposed contract agreement.
Title
Authorizing the Mayor and City Clerk to enter into a one-year competitively selected service contract with CGC, Inc for asphalt pavement and concrete testing, soil compaction testing and geotechnical services on various projects administered by the City of Madison, and authorizing the Purchasing Agent to sign up to four (4) optional one-year renewals. (Citywide)
Body
WHEREAS, many projects require testing of asphalt pavement mixes, concrete mixes and soil compaction, and other geotechnical consulting services to ensure proper construction; and
WHEREAS, pursuant to City Ordinances and policies, City Engineering advertised for bids in November 2022 for consulting proposals, reviewed the submitted proposals, and made a recommendation to the Board of Public Works to select CGC, Inc. to enter into a one year contract for these consulting services; and
WHEREAS, the contract contains the option to renew the agreement in one-year increments up to four renewals if mutually agreeable, with a maximum 3% increase allowed each year on contracted services; and
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to execute a contract with CGC, Inc for asphalt pavement, concrete and soil compaction testing and geotechnical services on various projects administered by the City of Madison; and
BE IT FURTHER RESOLVED that the initial contract may be renewed for four (4) additional terms of one (1) year each, upon mutual written agreement of the parties; and,
BE IT FINALLY RESOLVED that the Purchasing Agent is authorized to sign agreement(s) to effectuate the above - mentioned renewals, if upon consultation with the affected departments they determine such renewal to be in the City’s best interest and the form of the renewal document is approved by the City Attorney.