City of Madison - File #: 74665

• File #: 74665
• Version: 1
• Name: Authorizing Madison Water Utility to use N Harris Computer Corporation as a sole source provider of Customer Information System (CIS) software and Meter Data Management (MDM) software.
• Type: Resolution
• Status: Passed
• File created: 11/11/2022
• In control: FINANCE COMMITTEE
• On agenda: 2/7/2023
• Final action: 2/7/2023
• Enactment date: 2/10/2023
• Enactment #: RES-23-00104
• Title: Authorizing Madison Water Utility to use N Harris Computer Corporation as a sole source provider of Customer Information System (CIS) software and Meter Data Management (MDM) software.
• Sponsors: Nasra Wehelie

Date	Ver.	Action By	Action	Result
2/7/2023	1	COMMON COUNCIL	Adopt	Pass
1/30/2023	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
1/24/2023	1	WATER UTILITY BOARD	Return to Lead with the Recommendation for Approval	Pass
11/23/2022	1	FINANCE COMMITTEE	Refer
11/22/2022	1	COMMON COUNCIL	Refer	Pass
11/11/2022	1	Water Utility	Referred for Introduction

Fiscal Note
The proposed resolution authorizes the sole source agreement for Customer Information Software (CIS) and Meter Data Management (MDM) software for the Water Utility. The estimated annual software maintenance cost for this purchase agreement is $175,000 which is provided within the 2023 Water Utility executive operating budget as amended by the Finance Committee.

MUNIS:
86490300-54335-00000

Title
Authorizing Madison Water Utility to use N Harris Computer Corporation as a sole source provider of Customer Information System (CIS) software and Meter Data Management (MDM) software.

Body
WHEREAS, N Harris Computer Corporation is the parent organization for Advanced Utility Systems and Harris SmartWorks; and

WHEREAS, Madison Water Utility issued a Request for Proposals (RFP) to purchase an Advanced Metering Infrastructure System in 2011 (RFP 8142-0-2009), and Harris SmartWorks MeterSense Meter Data Management software was selected through that competitive process; and

WHEREAS, Madison Water Utility issued a RFP to purchase a Customer Information System in 2003, and Advanced Utility Systems CIS Infinity software was selected through that competitive process; and

WHEREAS, Madison Water Utility has a need to purchase annual maintenance services and software enhancements for these systems throughout the year; and

WHEREAS, Advanced Utility Systems and Harris SmartWorks software has been used by Madison Water Utility for many years; and

WHEREAS, N Harris Computer Corporation has been deemed a sole source provider in the past by City Purchasing for the provision of this software and annual maintenance; and

WHEREAS, per MGO 4.26(4)(b), if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet one of the requirements of sec. 4.26(4)(a) and be approved by the Common Council, and signed by the Mayor and Clerk; and

WHEREAS, for the reasons explained above, N Harris Computer Corporation ...