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File #: 72431    Version: 1 Name: E-W BRT Contract for Phase 3B and Phase 4
Type: Resolution Status: Passed
File created: 7/5/2022 In control: TRANSPORTATION COMMISSION
On agenda: 8/2/2022 Final action: 8/2/2022
Enactment date: 8/8/2022 Enactment #: RES-22-00580
Title: Authorizing the City to execute a non-competitive service contract with AECOM Technical Services, Inc., for Phase 3B final (100%) design and engineering services, and Phase 4 (construction design support services) associated with the East-West Bus Rapid Transit project.
Sponsors: Keith Furman, Barbara Harrington-McKinney, Grant Foster, Yannette Figueroa Cole
Attachments: 1. BRT Memo Contract 3b_4 (js).pdf, 2. AECOM Inc. - Non-Competitive Selection Request - CC Approval Required July 2022.pdf

Fiscal Note

The proposed resolution authorizes a contract for Phase 3B final design/engineering services and Phase 4 construction design support services associated with the East-West Bus Rapid Transit (BRT) project. The contract price will not exceed $3.9 million. Funding is available within the BRT capital project within the Transportation Department's 2022 capital budget. No additional appropriation required.

 

Title

Authorizing the City to execute a non-competitive service contract with AECOM Technical Services, Inc., for Phase 3B final (100%) design and engineering services, and Phase 4 (construction design support services) associated with the East-West Bus Rapid Transit project.

Body

WHEREAS Madison’s East-West Bus Rapid Transit project was recommended for Small Starts Funding by US DOT in May 2021; and

WHEREAS AECOM Technical Services Inc. was selected as the Phase 1 Bus Rapid Transit consultant lead based on a competitive RFP process via RFP #8706-0-2018-JA in 2018; and

WHEREAS, City Purchasing Ordinances provide under sec. 4.26(4)(b), of the Madison General Ordinances that, if the aggregate amount of the fee for services in a contract exceeds $50,000 and the contract was not subject to a competitive bidding process, the contract shall meet one of the other requirements of sec. 4.26(4) (a) and must be approved by the Common Council; and

WHEREAS, the Common Council passed a resolution (Item ID 56913 - adopted 10-1-19) authorizing the continued contracting with AECOM Technical Services Inc. throughout the project, with contract amounts subject to Common Council approval; and

WHEREAS, the Common Council passed a resolution (Item ID 67432 - adopted 10-5-21) authorizing the continued contracting with AECOM Technical Services Inc. for Phase 3A 60% and 90% design engineering services, and authorizing negotiation of a scope and contract for Phase 3B final (100%) design and engineering services, and Phase 4 (construction design support services) with the final contract amounts subject to Common Council approval; and

WHEREAS, engineering plans require professional licensure and cannot be transferred from one designer to another in the middle of the design process without significant re-work; and

WHEREAS, it is most efficient for the City of Madison to continue working with the AECOM Technical Services, Inc. team on the basis of time and quality, in order to meet the scheduled implementation of Bus Rapid Transit in 2024; and

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to execute a contract for Phase 3B final (100%) design and engineering services, and Phase 4 (construction design support services) from AECOM Technical Services, Inc. for an amount not exceed $3,900,000.