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File #: 70208    Version: Name: SUBSTITUTE: Authorizing the Mayor and City Clerk to execute contract amendments with specific Dane County CoC agencies to provide services using $125,000 in previously allocated but unspent ESG-CV funds within Dane CoC.
Type: Resolution Status: Passed
File created: 2/23/2022 In control: Community Development Division
On agenda: 4/19/2022 Final action: 4/19/2022
Enactment date: 4/25/2022 Enactment #: RES-22-00298
Title: SUBSTITUTE: Authorizing the Mayor and City Clerk to execute contract amendments with specific Dane County Continuum of Care (CoC) agencies to provide services using $125,000 in previously allocated but unspent ESG-CV funds within Dane CoC. BY TITLE ONLY: Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an additional ESG-CV allocation award of up to $245,963 from the State of Wisconsin Department of Administration; authorizing the Mayor and City Clerk to execute contract amendments with specific Dane County CoC agencies to provide services using the additional ESG-CV funds and up to $125,000 in previously allocated, but unspent, funds within Dane CoC; and amending the Community Development Division's 2022 Adopted Operating Budget to reflect receipt of the additional funds and commensurate expenditures.
Sponsors: Christian A. Albouras, Nikki Conklin, Barbara Harrington-McKinney, Regina M. Vidaver
Attachments: 1. Accepting ESG-CV Award 70208 v1.pdf

Fiscal Note

The proposed resolution authorizes reallocating $125,000 of state grant funding from Lutheran Social Services of Wisconsin and Uper Michigan (LSS) to Briarpatch, Porchlight, and Sankofa Educational Leadership United. LLS projects they will not be able to spend the entire balance of their Rapid Rehousing program, resulting in $125,000 available for reallocation. No additional City appropriation is required for the proposed contract amendments and funding reallocation.

 

Title

SUBSTITUTE:  Authorizing the Mayor and City Clerk to execute contract amendments with specific Dane County Continuum of Care (CoC) agencies to provide services using $125,000 in previously allocated but unspent ESG-CV funds within Dane CoC.  BY TITLE ONLY: Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an additional ESG-CV allocation award of up to $245,963 from the State of Wisconsin Department of Administration; authorizing the Mayor and City Clerk to execute contract amendments with specific Dane County CoC agencies to provide  services using the additional ESG-CV funds and up to $125,000 in previously allocated, but unspent, funds within Dane CoC; and amending the Community Development Division's 2022 Adopted Operating Budget to reflect receipt of the additional funds and commensurate expenditures.

 

Body

BACKGROUND                     

 

The State had initially signaled its intent to allocate additional funds to CoCs but the timing of their release has been pushed back.  Accordingly, reference to the anticipated receipt and use of those funds has been removed in the substitute resolution.

 

The City of Madison works closely with Dane County Continuum of Care (Dane CoC) member agencies that serve people experiencing homelessness and those at risk of becoming homeless, and provides leadership and administrative support to the group. This collaborative work includes the City's administration of the State of Wisconsin grants on behalf of the Dane County CoC.

 

The Dane County CoC Board of Directors is responsible for making the funding allocation decisions for the State of Wisconsin grants allocated for Dane CoC. The City of Madison Community Development Division (CDD) serves as the grant recipient and enters into contracts with the subrecipient nonprofit agencies to provide the activities approved by the Dane CoC Board of Directors.

 

The State awarded the Dane CoC two allocations of Emergency Solutions Grant Program Supplemental Funds (ESG-CV) in 2020 and 2021, totaling $3,514,765. The City, as the grant recipient, entered into contracts with specific agencies approved by the Dane CoC Board of Directors (RES-20-00733 and RES-21-00199)

 

Most Dane CoC agencies contracting for the State ESG-CV funds have already expended or project to expend the funds by June 30, 2022. However, Lutheran Social Services of Wisconsin and Upper Michigan (LSS) projects that they will not be able to spend the entire balance of their Rapid Rehousing program award by the grant end date, resulting in up to $125,000 available for reallocation within Dane CoC. 

 

CDD staff contacted agencies with State ESG-CV contracts and solicited requests for additional funds for existing projects. Dane CoC Board of Directors reviewed the requests and approved $125,000 of the funds to be allocated to the following agency projects at its February 18, 2022 meeting:

 

                     Briarpatch - Up to $10,600 for street outreach services for youth

                     Porchlight - Up to  $72,800 for men’s shelter services and operation

                     Sankofa Educational Leadership United - Up to $41,600 for Rapid Rehousing program rent assistance and services

 

 

ACTION

 

WHEREAS, the Common Council has adopted the 2020-2024 City of Madison Consolidated Plan, which identifies homelessness as a critical issue within the community and outlines a set of strategies and priorities to address those problems using community-based groups; and,

 

WHEREAS, the City of Madison entered into a contract on behalf of the Dane CoC with the State to administer $3,514,765 in ESG-CV grant funds (RES-20-00733/ File ID #62438  and RES-21-00199/ File ID # 64390); and,

 

WHEREAS, up to $125,000 of unutilized ESG-CV grant funds from that allocation are available for reallocation to be expended by June 30, 2022; and,

 

 

WHEREAS, CDD staff contacted eligible providers currently contracting for State ESG-CV funds to receive requests for additional funds; and,

 

WHEREAS, the Dane County CoC Board of Directors, which is charged with approving the funding allocation for ESG-CV CoC funds granted to the State of Wisconsin by HUD, approved the proposed funding allocation plan at its February 18, 2022 meeting.

 

NOW, THEREFORE, BE IT RESOLVED, that the Common Council authorizes the Mayor and City Clerk to execute contract amendments with the specific nonprofit agencies listed herein to provide the specified services for people experiencing homelessness.