Fiscal Note
Metro Transit's 2021 adopted capital budget included $10 million to overhaul the agency's technology infrastructure. The funding for this project was initially approved as general obligation borrowing, but was changed via Legistar File # 64972 to utilize Metro's federal recovery funds.
The proposed resolution authorizes a contract to provide project management services for the technology system upgrade project. The contract cost is not to exceed $577,500 over its 3-year term. This contract will be funded by the federal recovery funds appropriated via Legistar File # 64972. No additional appropriation is required.
Title
A Resolution authorizing the Mayor and the City Clerk to enter into a multiyear, competitively selected service contract with IBI Group for Project Management Services for Metro Transit’s Technology Upgrade.
Body
PREAMBLE
The proposed resolution authorizes a 3 year agreement with IBI Group to serve as the Project Manager for Metro Transit’s Technology Upgrade. The project would consist of overhauling the infrastructure used by Transit including information technology, communications, onboard equipment, central system, garage management, paratransit and vehicle, facility maintenance, and fare collection. The project will be comprised of two solicitations, with a total budget of between $10 and $15 million, and a phased implementation occurring during 2022-2024.
WHEREAS, the scope of services for the consultant would primarily include supporting Metro and the vendor(s) with system implementation and the following: Acting as an extension of City staff in the execution of this project, including holding a City of Madison email address and coordinating with various internal stakeholders at the City of Madison; Vendor Contract Negotiations and Support, Project and Contract Management Support, Requirements Review and Compliance Tracking, Design and Documentation Review, Implementation and Acceptance Testing and Standard Operating Procedures and Adoption; and;
WHEREAS, an evaluation of the eight proposals obtained through the federal request for proposals procurement process found that IBI Group was the most qualified for this project and
WHEREAS, to complete the consulting work, a multiyear contract is required, and IBI Group proposed a contract price not to exceed $577,500 and for a term of 3 years;
WHEREAS, the CIP and Metro Transit Capital Budget during the term of this contract will include the funding for these services and;
WHEREAS, under MGO 4.26(3)(3), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW, THEREFORE, BE IT RESOLVED: that the Mayor and the City Clerk are hereby authorized to execute an agreement between the City of Madison and IBI Group for Project Management Services for Metro Transit’s Technology Upgrade.