City of Madison - File #: 68014

• File #: 68014
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 10/21/2021
• In control: Clerk's Office
• On agenda: 12/7/2021
• Final action: 12/7/2021
• Enactment date: 12/13/2021
• Enactment #: RES-21-00795
• Title: A resolution authorizing a noncompetitive purchase of goods from Elections Systems & Software, LLC ("ES&S") as a sole source provider of voting equipment for the City of Madison Clerk.
• Sponsors: Satya V. Rhodes-Conway, Syed Abbas, Brian Benford, Tag Evers, Yannette Figueroa Cole, Keith Furman, Barbara Harrington-McKinney, Patrick W. Heck, Lindsay Lemmer, Arvina Martin, Michael E. Verveer, Regina M. Vidaver, Nasra Wehelie

Date	Ver.	Action By	Action	Result
12/7/2021	1	COMMON COUNCIL	Adopt	Pass
11/22/2021	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
11/2/2021	1	COMMON COUNCIL	Referred
10/21/2021	1	Clerk's Office	Referred for Introduction

Fiscal Note
The proposed resolution authorizes the purchase of $84,640 in election equipment from Elections Systems & Software, LLC for the 2022 election cycle. Funding is included in the 2021 Adopted Budget for the Clerk's Office. No additional appropriation is required.
Title
A resolution authorizing a noncompetitive purchase of goods from Elections Systems & Software, LLC ("ES&S") as a sole source provider of voting equipment for the City of Madison Clerk.
Body
The proposed resolution authorizes a non-competitive purchase from Election Systems & Software, LLC ("ES&S") for $84,640 for the purchase, shipping, and installation of 16 voting equipment units, carrying cases, and ballot boxes. The Clerk's 2021 Adopted Operating Budget includes $100,000 for this purchase.

A resolution authorizing a noncompetitive purchase of goods from Elections Systems & Software, LLC ("ES&S") as a sole source provider of voting equipment for the City of Madison Clerk.

WHEREAS, the Dane County Clerk has standardized the voting equipment used throughout Dane County and solely uses ES&S equipment; and

WHEREAS, the City of Madison already exclusively uses ES&S equipment because the City must use voting equipment that is compatible with equipment used by the Dane County Clerk; and

WHEREAS, because the City of Madison uses ES&S equipment, the City's voting equipment may be programmed by the Dane County Clerk rather than by an outside contractor; and

WHEREAS, ES&S equipment uses a proprietary software system that is not compatible with the voting equipment of other manufacturers; and

WHEREAS, due to redistricting, the City of Madison has need for more polling places and therefore has a need to purchase 10 Model DS200 Precinct Scanners and 6 ExpressVote Ballot Marking Devices for elections to be held in 2022 and beyond, at a cost of $5,750 each and $3,325 each, respectively; and

WHEREAS, the City of Madison also has need to purchase a modem for each DS200 scanner and a carrying ca...