City of Madison, Wisconsin | Legislative Information Center
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File #: 67544    Version: 1 Name: A RESOLUTION authorizing the Mayor and City Clerk to enter into a two (2) year, competitively selected contract with Business Communication Solutions, LLC for printing and mailing services for Treasury and Water Utility, and authorizing the Purchasing Age
Type: Resolution Status: Passed
File created: 9/23/2021 In control: Finance Department
On agenda: 10/19/2021 Final action: 10/19/2021
Enactment date: 10/25/2021 Enactment #: RES-21-00709
Title: A RESOLUTION authorizing the Mayor and City Clerk to enter into a two (2) year, competitively selected contract with Business Communication Solutions, LLC for printing and mailing services for Treasury and Water Utility, and authorizing the Purchasing Agent to sign up to three (3) optional one-year renewals.
Sponsors: Satya V. Rhodes-Conway
Fiscal Note
The proposed resolution authorizes a two (2) year, competitively selected contract with Business Communication Solutions, LLC for printing and mailing services for the Treasury and the Water Utility. The resolution also authorizes the Purchasing Agent to sign up to three (3) optional one-year renewals. The Treasury and Water Utility have included funding for this contract in their 2022 operating budget requests. Future operating budgets will need to include this funding subject to Council approval. No appropriation is required at this time.
Title
A RESOLUTION authorizing the Mayor and City Clerk to enter into a two (2) year, competitively selected contract with Business Communication Solutions, LLC for printing and mailing services for Treasury and Water Utility, and authorizing the Purchasing Agent to sign up to three (3) optional one-year renewals.

Body
WHEREAS, the Treasury and Water Utility requires printing and mailing services in order to inform citizens when they owe money to the City of Madison; and

WHEREAS, City Purchasing issued RFP #10010-0-2021-BP to solicit proposals for printing and mailing services, and received eleven (11) proposals; and

WHEREAS, an evaluation team consisting of three (3) City staff from different agencies conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, technical questions, and local vendor preference;

WHEREAS, Business Communication Solutions, LLC received the highest score based on the company’s responsiveness and responsibility, personnel competence and technical ability, cost and proven performance record; and,

WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than
$100,000 per year in cost require Common Council approval and signature by the Mayor and City
Clerk; and

WHEREAS, the average annual cost for printing and mailing services included in the bid is approximately $338,000;

WHEREAS, upon execution by the ...

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