Fiscal Note
The proposed resolution amends the 2021 Adopted Stormwater Utility Capital Budget to reflect the use of Federal Emergency Management Agency (FEMA) and Wisconsin Emergency Management (WEM) disaster assistance funds to partially offset the cost of the repair to the Spring Harbor outfall wall. Under FEMA Project 169492, the City will receive $212,493 from FEMA and $35,416 from WEM resulting in a reduction in GO Bonds of $247,909.
The budget amendment is as follows:
12154-84-810 (GO) ($247,909) Decrease
12154-84-201 (FEMA) $212,493 Increase
12154-84-220 (WEM) $35,416 Increase
The proposed resolution also authorizes awarding the contract for Spring Harbor Outfall Repair at a total estimated cost of $581,180 including contingency. Funding for the project is available in the following MUNIS accounts:
12154-84-174-74700: $470,800
12154-84-174: $88,310
12675-84-200-84300: $22,070
No additional appropriation is required.
Title
Amending the 2021 Capital Budget for Stormwater Utility and Awarding Public Works Contract 8525, Spring Harbor Outfall Repair. (19th AD)
Body
WHEREAS, on August 20, 2018 the Westside of the City of Madison experienced a very significant rain event with rainfall amounts ranging from 5 to 10 inches which fell in approximately 6 hours; and
WHEREAS, this rain event resulted in the structural failure of the Spring Harbor outfall retaining wall; and
WHEREAS, the Spring Harbor outfall has been structurally supported with temporary sheet-piling since the failure of the retaining wall in Aug 2018 as described above; and
WHEREAS, City Engineering has been working on the design of a new retaining wall with the neighborhood since approximately early 2019; and
WHEREAS, City Engineering has worked with the neighborhood to arrive at the outfall repair public works improvement project represented and bid under Contract 8525; and
WHEREAS, the City has been authorized approximately $248,000 in funding from Federal Emergency Management Agency (FEMA) as part of Event 4402DR-WI for the 2018 flooding and has been authorized to bid the repairs of the damaged outfall wall; and
WHEREAS, City Engineering received four (4) competitive bids for construction of the design solution agreed to with the neighborhood; and
NOW, THEREFORE, BE IT RESOLVED that:
1. The following low bids for miscellaneous improvements be accepted and that the Mayor and City Clerk be and are hereby authorized and directed to enter into a contract with the low bidder contained herein, subject to the Contractor's compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor's compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting.
2. The funds be encumbered to cover the cost of the projects contained herein. See attached document (Contract No. 8525) for itemization of bids.
3. The 2021 Stormwater Utility Capital Budget is amended according to the fiscal note to accept funding related to the Federal Emergency Management Agency (FEMA) as part of Event 4402DR-WI for the 2018 flooding.