Fiscal Note
The proposed resolution authorizes a non-competitive service contract with AECOM Technical Services, Inc. for continuing design services of the E-W Bus Rapid Transit project. Currently there are about $4.6 million remaining in the 2020 (12777) and 2021 (12462) capital budgets to fund this design contract for Bus Rapid Transit. The estimated cost of the consultant's 60% and 90% engineering and design services are approximately $3,900,000.
Adoption of this Resolution will not commit the City of Madison to additional expenditures, but represents the next step towards future City capital and operating expenses associated with Bus Rapid Transit implementation. Future final design services will be funded subject to budget appropriation via the 2022 capital budget approval process.
Title
Authorizing the City to execute a non-competitive service contract with AECOM Technical Services, Inc., for Phase 3A 60% and 90% design engineering services associated with E-W Bus Rapid Transit.
Body
WHEREAS Madison’s E-W Bus Rapid Transit was recommended for Small Starts Funding by US DOT in May 2021; and
WHEREAS AECOM Technical Services Inc. was selected as the Phase 1 Bus Rapid Transit team based on a competitive RFP process via RFP #8706-0-2018-JA in 2018; and,
WHEREAS, City Purchasing Ordinances provide under sec. 4.26(4)(b), of the Madison General Ordinances that, if the aggregate amount of the fee for services in a contract exceeds $50,000 and the contract was not subject to a competitive bidding process, the contract shall meet one of the other requirements of sec. 4.26(4) (a) and must be approved by the Common Council; and,
WHEREAS, the Common Council passed a resolution (Item ID 56913 - adopted 10-1-19) authorizing the continued contracting with AECOM Technical Services Inc. throughout the project, with contract amounts subject to Common Council approval; and,
WHEREAS, it is most efficient for the City of Madison to continue working with the AECOM Technical Services, Inc. team on the basis of time and quality, in order to meet the scheduled implementation of Bus Rapid Transit in 2024; and,
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to negotiate a scope and execute a contract, for continued professional design and engineering services from AECOM Technical Services, Inc. The negotiated scope and corresponding service fees will not exceed $3,900,000; and,
BE IT FURTHER RESOLVED, that Mayor and City Clerk are authorized to negotiate a scope and contract for Phase 3B final (100%) design and engineering services, and Phase 4 (construction design support services ) with the final contract amounts subject to Common Council approval at some future date.