City of Madison, Wisconsin | Legislative Information Center
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File #: 67111    Version: Name: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively-selected Microsoft Enterprise Enrollment Agreement with Microsoft Corporation, and a 3-year, competitively selected services agreement with CDW Government, LLC, a reseller of Micro
Type: Resolution Status: Passed
File created: 8/25/2021 In control: Department of Information Technology
On agenda: 9/21/2021 Final action: 9/21/2021
Enactment date: 9/22/2021 Enactment #: RES-21-00625
Title: SUBSTITUTE: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively-selected Microsoft Enterprise Enrollment Agreement with Microsoft Corporation, and a 3-year, competitively selected services agreement with CDW Government, LLC, a reseller of Microsoft and other software.
Sponsors: Syed Abbas, Keith Furman, Arvina Martin, Yannette Figueroa Cole
Attachments: 1. Resolution 67111 Version 1.pdf
Fiscal Note
The proposed resolution authorizes a 3-year contract between the City of Madison and CDW Government, LLC for the purchase of Microsoft 365 and other software as needed. Funding for the Microsoft 365 implementation is included in the 2021 Adopted Capital Budget with a total project cost of $1.55 million. Funding for the annual maintenance of Microsoft 365 will be included in 2022 and future operating budgets, subject to Common Council approval. No additional City appropriation is required for the proposed resolution.
Title
SUBSTITUTE: Authorizing the Mayor and City Clerk to enter into a 3-year, competitively-selected Microsoft Enterprise Enrollment Agreement with Microsoft Corporation, and a 3-year, competitively selected services agreement with CDW Government, LLC, a reseller of Microsoft and other software.

Body
WHEREAS, the City has used Microsoft for Windows licenses and desktop, server and business tools for many years and traditionally purchases licenses and support through software resellers that have been selected by the State of Wisconsin through a competitive selection process administered by the State; and,

WHEREAS, under MGO 4.26, the City’s competitive purchasing requirements are satisfied by making purchases from a vendor that has been selected by the State; and,

WHEREAS, CDW Government, LLC (CDW-G) is one such vendor selected by the State as a reseller of Microsoft products and services and the state’s contract includes a process for local government to participate; and,

WHEREAS, City Information Technology plans to upgrade all City agencies to the Microsoft 365 suite of products and services which operate many of the City’s important functions such as email and creating Word documents (Office, Sharepoint, Teams, Exchange Online/Outlook, etc.) This is an important upgrade for the City because many Microsoft systems that the City uses are reaching end-of-life. Microsoft 365 provides more features for collaboration, platform ...

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