Fiscal Note
The proposed resolution authorizes the Parks Division to issue a request for proposals for the Aldo Leopold Park Bicycle Facilities Improvement project. The estimated cost of the project is $240,000. Funding is including in the 2021 Adopted Capital Budget for Park Land Improvements. No additional appropriation is required.
Title
SUBSTITUTE - Authorizing the Parks Division to issue a Request for Proposals for the Aldo Leopold Park Bicycle Facilities Improvement project.
Body
WHEREAS, there is significant community interest in providing enhanced recreational bike opportunities in the Madison Parks system; and
WHEREAS, the project is consistent with the Adopted Park and Open Space Plan by increasing recreational bicycling opportunities in the Madison Parks system; and
WHEREAS, the Parks Division intends to construct a series of Off Road Bicycle Facilities at Aldo Leopold Park starting in 2021; and
WHEREAS, Aldo Leopold Park was selected based on its location, space available, and input from youth attending Leopold Elementary; and
WHEREAS, these facilities will consist of features such as a bike playground, pump track, wood and natural surface trail features, and bike optimized single track; and
WHEREAS, constructing these trails and facilities is highly specialized work and requires an experienced trail building contractor; and
WHEREAS, when building on a site this project type requires the builder to use their own riding experience and knowledge to create a rewarding experience for the user; and
WHEREAS, drafting plans and specifications for the work will be impractical, resulting in a design cost which equals a high percentage of the total project construction cost; and
WHEREAS, by action on February 3, 2021 (Legistar File No. 63930), the Board of Public Works found that, due to the nature of the work called for, this project is exempt from public works public requirements because it would be impossible or impractical to draw specifications satisfactorily to permit competitive bidding; and,
WHEREAS, because it is impractical to draft plans and specifications for this project , the Parks Division intends to bid this work by soliciting a Request for Proposals based on a predetermined set of criteria that will provide Parks the City with the best product for the site, while taking into consideration the bidders qualifications and experiences.
NOW THEREFORE BE IT RESOLVED, that, due to the nature of the work called for, the Common Council agrees with the Board of Public Works that it would be impossible or impractical to draw specifications satisfactorily to permit competitive bidding for the Aldo Leopold Park Bicycle Facilities Improvement project such that the project is exempt from the public works bidding requirements.
NOW THEREFORE BE IT FURTHER RESOLVED, that, the Parks Division is hereby authorized to issue a Request for Proposals for the Aldo Leopold Bicycle Facilities.
BE IT FURTHER RESOLVED, that, due to nature of the work called for, the Board of Public Works has determined that it would be impossible or impractical to draw specifications satisfactorily to permit competitive bidding and that the project is therefore exempt from Public Works bidding requirements.