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File #: 64149    Version: 1 Name: Request from All Community Events for the use of Quann Park and Olin Park on July 16, 2021 from 11:00 am - 1:00 am (July 17) for the setup, event, and take down for the Christmas in July 5k, a run/walk event.
Type: Communication Status: Approved
File created: 2/9/2021 In control: FACILITIES PROGRAMS AND FEES SUBCOMMITTEE (Parks)
On agenda: Final action: 3/10/2021
Enactment date: Enactment #:
Title: Request from All Community Events for the use of Quann Park and Olin Park on July 16, 2021 from 11:00 am - 1:00 am (July 17) for the setup, event, and take down for the Christmas in July 5k, a run/walk event.
Attachments: 1. Christmas in July - app.pdf, 2. Christmas in July 5K Public Comments.pdf
Title
Request from All Community Events for the use of Quann Park and Olin Park on July 16, 2021 from 11:00 am - 1:00 am (July 17) for the setup, event, and take down for the Christmas in July 5k, a run/walk event.

Body
Madison Parks staff proposes the following conditions for the Facilities Programs and Fees Subcommittee’s consideration:

THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.

COVID-19: If an event meets the criteria to occur under Public Health Madison and Dane County coronavirus orders , organizers must submit plans, one month in advance of the date of the event, that detail how they will meet PHMDC requirements for physical distancing and cleaning policies, and a plan for monitoring attendance at the event. If orders change between when plans are submitted and the event date, the organizer is responsible for updating plans to comply with PHMDC orders in place on the date(s) of the event.

COVID-19: If PHMDC orders in place on the date(s) of an event include restrictions that prohibit the size or nature of an event, the orders supersede and may invalidate any approved park event permit(s).

Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including location, date, schedule, activities, etc. The alder(s) to notify for this event are:
Tag Evers - district13@cityofmadison.com
Sheri Carter - district14@cityofmadison.com

Insurance: Organizer will submit a $1,000,000 certi...

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