Title
Approval of Policy and Specifications For United States Postal Service Cluster Box Units. (City-wide)
Body
Purpose:
Cluster Box Units (CBU’s) are communal mailboxes for multiple properties that include locked mailboxes and often include parcel lockers. The United States Postal Service (USPS) now requires this method of mail delivery to save fuel and reduce carbon emissions from operations because carriers can deliver mail to multiple customers during a single stop with less truck idle time, leading to greener neighborhoods. Chapter 16.23 of Madison General Ordinances ensure that new developments plan for and incorporate these CBU’s when the subdivision is reviewed and constructed, requiring easements or dedicated outlots, along with creating private maintenance conditions. The same Ordinance also requires the CBU’s to be installed and maintained in conformance with Board of Public Works Policies as adopted from time to time.
The following are the Policies for the private installation and maintenance for required USPS Cluster Box Units within the City of Madison:
1. CBU Easements / Owners Agreements
a. A CBU Easement/Owners Agreement involving a Home Owners Association (HOA) shall cite the specific lots served by each CBU. Terms shall be provided addressing installation, maintenance, repair and replacement of the CBU improvements. Also, text shall be included addressing the common ownership of the improvement and what parties are responsible for the Easement and CBU improvements in the instance of the HOA being dissolved or unresponsive.
b. If the Easement/Agreements do not involve an HOA, the documents shall cite the lots served by each easement and associated CBU improvements. Terms shall be provided addressing the responsible parties (including costs) for the installation, maintenance, repair and replacement of the CBU improvements. The owner of a lot benefitted by the Easement/Agreement shall be designated the administrator of the Easement/Agreement...
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