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File #: 63930    Version: 1 Name: Finding of exemption from Public Works bidding process for a series of Off Road Bicycle Facilities at Aldo Leopold Park.
Type: Miscellaneous Status: Approved
File created: 1/27/2021 In control: BOARD OF PUBLIC WORKS
On agenda: Final action: 2/3/2021
Enactment date: Enactment #:
Title: Finding of exemption from Public Works bidding process for a series of Off Road Bicycle Facilities at Aldo Leopold Park. (14th AD)
Attachments: 1. Leopold Facility Design.pdf
Title
Finding of exemption from Public Works bidding process for a series of Off Road Bicycle Facilities at Aldo Leopold Park. (14th AD)
Body
WHEREAS, there is significant community interest in providing enhanced recreational bike opportunities in the Madison Parks system; and

WHEREAS, the project is consistent with the Adopted Park and Open Space Plan by increasing recreational bicycling opportunities in the Madison Parks system; and

WHEREAS, the Parks Division intends to construct a series of Off Road Bicycle Facilities at Aldo Leopold Park starting in 2021.
WHEREAS, these facilities will consist of features such as a bike playground, pump track, wood and natural surface trail features, and bike optimized single track; and
WHEREAS, constructing these trails and facilities is highly specialized work and requires an experienced trail building contractor; and
WHEREAS, when building on a site this project type requires the builder to use their own riding experience and knowledge to create a rewarding experience for the user; and
WHEREAS, no two trail builders would interpret a site or plans the same way and must insert their own opinions, methods, and creativity, into a site that functions properly; and
WHEREAS, the designer will create the design and features as it is being built with adjustments as needed during construction to obtain a final product that matches the designers intent; and
WHEREAS, drafting plans and specifications for the work will be impractical, resulting in a design cost which equals a high percentage of the total project construction cost; and
WHEREAS, because it is impractical to draft plans and specifications , the Parks Division intends to bid this work by soliciting a Request for Proposals based on a predetermined set of criteria that will provide Parks with the best product for the site, while taking into consideration the bidders qualifications and experiences.
NOW THEREFORE BE IT RESOLVED, that, due to nature of the work call...

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