City of Madison, Wisconsin | Legislative Information Center
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File #: 63462    Version: 1 Name: Sole Source Budget Truck and Auto structural repairs
Type: Resolution Status: Passed
File created: 12/18/2020 In control: Metro Transit
On agenda: 1/5/2021 Final action: 1/19/2021
Enactment date: 1/25/2021 Enactment #: RES-21-00083
Title: Authorizing the Mayor and the City Clerk to enter into a sole source contract with Budget Truck and Auto, Inc. for five years, January 1, 2021 - December 31, 2025 for repair of Gillig and New Flyer buses. The contract amount would be not to exceed $200,000 per year.
Sponsors: Keith Furman
Attachments: 1. Budget Truck and Auto Inc. - Non-Competitive Selection Request - CC Approval Required December 2020.pdf

Fiscal Note

The proposed resolution authorizes Metro Transit to use a sole source contract for bus repair for fiscal years 2021 - 2025. The contract amount will not exceed $200,000 per year. Metro Transit’s 2021 adopted budget includes $100,000 for vehicle repair and maintenance, which is in line with 2019 actual costs. Any amounts from the contract in excess of $100,000 would need to be absorbed within Metro’s purchased service budget. Future operating budgets will include the costs associated with this service agreement.

Title

Authorizing the Mayor and the City Clerk to enter into a sole source contract with Budget Truck and Auto, Inc. for five years, January 1, 2021 - December 31, 2025 for repair of Gillig and New Flyer buses. The contract amount would be not to exceed $200,000 per year.

Body

WHEREAS, Metro Transit on occasion needs a body shop to perform structural repairs on Gillig and New Flyer buses; and

 

WHEREAS, using an authorized repair shop to perform the repairs removes the liability from the City of Madison; and

 

WHEREAS, Metro employees are not trained to do structural repairs, and Metro does not have the proper tooling; and

 

WHEREAS, Budget Truck and Auto, Inc. is the only body shop in Wisconsin recommended to do warranty work that Metro is unable to perform;

 

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to enter into a sole source contract with Budget Truck and Auto, Inc. for five years, January 1, 2021 through December 31, 2025, for repair of Gillig and New Flyer buses, for an amount not to exceed $200,000 per year.