City of Madison, Wisconsin | Legislative Information Center
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File #: 62979    Version: 1 Name: Contract with West Publishing Corporation (West) for online legal research through 2023
Type: Resolution Status: Passed
File created: 11/11/2020 In control: Attorney's Office
On agenda: 12/1/2020 Final action: 12/1/2020
Enactment date: 12/7/2020 Enactment #: RES-20-00811
Title: Authorizing the Mayor and City Clerk to execute a sole source contract with West Publishing Corporation, a Thomson Reuters business (West) for online legal research services through 2023.
Sponsors: Satya V. Rhodes-Conway
Attachments: 1. Non-Competitive Selection Request
Fiscal Note
The proposed resolution authorizes a sole source contract with West Publishing Corporation for online legal research. The 2021 Operating Budget includes $27,000 in funding for the service. The Attorney’s office will request funding for future years of the contract in its operating budget requests.
Title
Authorizing the Mayor and City Clerk to execute a sole source contract with West Publishing Corporation, a Thomson Reuters business (West) for online legal research services through 2023.
Body
WHEREAS, the Office of the City Attorney (OCA) has a contract with West Publishing Corporation, a Thomson Reuters business (West) for the provision of online legal research services (“Westlaw”) used by attorneys, paralegals and law clerks as well as attorneys in other City departments; and

WHEREAS this contract expires on January 31, 2021; and

WHEREAS, the OCA desires to renew its contract with West beginning February 1, 2021 through January 31, 2024; and

WHEREAS, West has proposed a package of online legal research services the cost of which is described below; and

Year 1 - $ 24,757.44
Year 2 - $ 24,995.31
Year 3 - $ 26,245.08

WHEREAS, the provision of online legal research services are essential to the operation of the OCA and to the delivery of legal services to the City of Madison by other attorneys employed in other City departments; and

WHEREAS, under MGO 4.26(4)(b), if the total cost for services will exceed $25,000 over the lifetime of the contract and a competitive bidding process was not used, the Common Council must authorize the contract by resolution. A full “Request for Proposals” was not used to select West because there are only two viable online legal research services available, one which the OCA currently uses (West) and one the OCA used in the recent past and who did not submit a bid for services to the OCA. The OCA nevertheless evaluated the two services and concluded West provides the better research services for the OCA’s ...

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