Fiscal Note
The proposed resolution authorizes a noncompetitive purchase of $220,000 for chemicals and supplies to be used for EAB mitigation in 2021. The proposed 2021 Executive Operating Budget for the Streets Division includes funding for this purchase supported by the Urban Forestry Special Charge (12504700-53365-00000). The Streets Division is seeking approval prior to adoption of the 2021 Operating Budget to allow for timely purchase in 2021.
Title
Authorizing the noncompetitive purchase of more than $50,000 in goods from SiteOne Landscape Supply Holding LLC as a sole source provider of chemicals and supplies to be used for EAB mitigation in 2021.
Body
SiteOne Landscape Supply Holding LLC (SiteOne hereafter) has supplied chemicals and supplies to the City of Madison’s Forestry Section (City, hereafter). The City needs the chemicals and supplies to treat Ash trees in a cost-effective manner as part of the EAB mitigation program. SiteOne has met these supply needs by providing delivery of chemicals and supplies for the Forestry in 2016, 2017, 2018, 2019 and 2020. The cost of these chemicals and supplies in 2021 will be $220,000.
WHEREAS, the City EAB Task Force recommends using TREEage insecticide to treat ash trees as part of the Madison EAB Response Plan; and
WHEREAS, municipal pricing for TREEage insecticide and application/injection equipment is determined by the manufacturer (Arbor Jet); and
WHEREAS, SiteOne is the closest distributor of TREEage and the only distributor in Dane County; and
WHEREAS, due to training, product storage and service needs, Forestry would like to use SiteOne as the sole source for purchasing in 2021; and
WHEREAS, SiteOne has been deemed a sole source provider in the past by City Purchasing for the provision of chemicals and supplies; and
WHEREAS, City Purchasing will not approve a Purchase Order for a non-competitive purchase of goods that exceeds $50,000 without Common Council approval; and
WHEREAS, the Streets Division is now seeking such approval from the Council so that we may purchase the supplies necessary for the EAB treatment in a timely manner in 2021.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk or the Designee of the Finance Director, as appropriate, are hereby authorized to execute document(s) as necessary in a form approved by the City Attorney, with SiteOne Landscape Supply Holding LLC for the purchase of chemicals and supplies for EAB mitigation.