City of Madison, Wisconsin | Legislative Information Center
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File #: 61907    Version: 1 Name: Transfer funds within agency budgets
Type: Resolution Status: Passed
File created: 8/25/2020 In control: Finance Department
On agenda: 9/15/2020 Final action: 9/15/2020
Enactment date: 9/21/2020 Enactment #: RES-20-00670
Title: Amending the 2020 Adopted Operating Budget to transfer funds within agency budgets based on projected spending through the 2nd Quarter of 2020.
Sponsors: Satya V. Rhodes-Conway
Fiscal Note
The proposed resolution amends the 2020 Adopted Operating Budget in order to make technical adjustments within various agency budgets. In certain instances, the Adopted Operating Budget includes funding for expenditures centrally with the anticipation of transferring those funds to agency budgets throughout the year when actual spending patterns are known. This is the case for both sick leave escrow and carry forward encumbrances; the amounts proposed in the midyear appropriation adjustment are based on actual expenditures through the first half of 2020. All of the proposed adjustments through this resolution are net neutral within the General Fund and have no impact on the Expenditure Restraint Program.

Sick Leave Escrow

Assessor: $126,000
Attorney: $119,000
Fire: $425,000
Parks: $57,000
Police: $1,097,000
Streets: $127,000
Traffic Engineering: $79,000
Direct Appropriations: ($2,030,000)

The 2020 Adopted Operating Budget includes $2.77m for sick leave escrow payments made from the General Fund. Through the 2nd Quarter, $2.5m has been paid out by General Fund agencies. The resolution recommends transferring funds only to those agencies where the sick leave escrow amount is contributing to a deficit in the agency’s overall budget.

Carry Forward Encumbrances

Common Council $200
Employee Assistance Program: $6,100
Finance: $25,000
Fire: $17,600
Human Resources: $600
Library: $19,100
Planning: $149,600
Police: $300
Streets: $6,600
Direct Appropriations: ($225,100)


The 2020 Adopted Operating Budget includes $400,000 for encumbrances associated with contracts that span multiple years, the total amount carried forward from 2019 totals $225,100. The balance of the budget for carry forward encumbrances ($174,900) will be transferred to the Contingent Reserve.

Intra-Agency Transfers
The Assessor requires a transfer across major categories of spending. The resolution proposes transferring $20,000 from purchas...

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