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File #: 60116    Version: 1 Name: Procedures to negotiate and execute emergency leases, contracts and contract amendments
Type: Resolution Status: Passed
File created: 3/25/2020 In control: Mayor's Office
On agenda: 3/31/2020 Final action: 4/21/2020
Enactment date: 4/28/2020 Enactment #: RES-20-00332
Title: Establishing procedures to negotiate and execute emergency leases, contracts and contract amendments during the emergency situation.
Sponsors: Satya V. Rhodes-Conway
Attachments: 1. Contracts Execution Memo.pdf, 2. Emergency Order
Fiscal Note
On March 23, 2020, the Mayor issued an Emergency Proclamation based on the increasing transmission of the COVID-19 virus within the City of Madison. To help mitigate the financial impacts of this emergency on the businesses and residents of Madison, the proposed resolution allows the Mayor and Finance Director, with consultation from the City Attorney, to enter into emergency contracts for the protection of the public health, safety and welfare of the general public. The change also allows authorizes extending or amending existing contracts.
This change does not have immediate impact; however, it may result in expenditures not currently assumed in the 2020 budget. These costs will be monitored by the Finance Director and reported to the Common Council with an budget amendment resolution for approval.
Title
Establishing procedures to negotiate and execute emergency leases, contracts and contract amendments during the emergency situation.
Body
WHEREAS, on March 23, 2020, pursuant to Madison General Ordinance Section 3.19, the Mayor issued an Emergency Proclamation, based on the increasing transmission of COVID-19 within the City of Madison; and

WHEREAS, on March 24, 2020, the Governor of Wisconsin issued Emergency Order #12 ordering individuals to remain home except for Essential Travel; and

WHEREAS, as part of the Governor’s Order all Nonessential Businesses are required to close; and

WHEREAS, the closure of numerous businesses throughout the City has the potential to have significant financial impact on residents, necessitating changes to existing City contracts; and

WHEREAS, the impact of the Governor’s Order and the circumstances of the pandemic will be widespread upon businesses, community organizations, their employees and the communities they serve, as well as the City’s ability to provide essential services; and

WHEREAS, this includes nonprofit and community organizations that currently contract with the City of Madison to provide a ...

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