Title
Request from the Madison Brain Tumor 5K for the use of Warner Park for the Madison Brain Tumor 5K on July 11, 2020, 6:30 am - 12 pm.
Body
The Madison Brain Tumor 5K (formerly called Pink & Gard Brain Tumor 5K) has been at Elver Park in past years. They are requesting moving to Warner Park due to the increase in number of participants from ~600 to over 1000.
Madison Parks staff proposes the following conditions for the Facilities Programs and Fees Subcommittee’s consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are: Syed Abbas - district12@cityofmadison.com
Insurance: Organizer will submit a $1,000,000 certificate of insurance covering this activity which names the City of Madison as “additional insured.”
Street Use: Organizer will apply for a Parade Permit. There is a charge for this permit.
Setup: Organizer will contact the East Parks Maintenance Supervisor, Kristin Mathews, at kmmathews@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
Park Use: Organizer will pick up keys for shelters and/or bathrooms in the Parks office a few days before 7/11/20 in exchange for a refundable $50.00/key deposit.
Damage Deposit: Organizer will leave a $1000.00 refunda...
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